Collection Inventory and Valuation Record
Itemise a collection properly, so that identification, acquisition and any valuation exist somewhere other than in your head.
CV-01 1 page
Collecting and valuables · CV-10
Wine Cellar Inventory
A free printable wine cellar inventory — producer, wine and vintage, bottles held, bin or rack position, what you paid and any drink-by note you have been given.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
See what is in the cellar and where each bottle sits, so stock can be counted and a particular wine found without disturbing the rest of the rack.
Who it is for
Anyone keeping more wine than fits on a kitchen shelf — home cellars, a rack in a cupboard, or a small restaurant cellar being counted.
How to use it
- Set out the bins or racks first, then list what is in each position.
- Record the number of bottles held, and correct it as bottles are taken out.
- Write what you paid per bottle if you know it.
- Put any drink-by note in the last column and say whose note it is — producer, merchant or your own.
- Recount against the sheet from time to time; a cellar drifts from its list.
What is on the sheet
One page, top to bottom:
Printed under the title: What is in the cellar and where — producer, wine and vintage, how many bottles, the bin or rack position, what you paid and any drink-by note you have been given.
Their drink-by note, not ours. The drink-by column is for a note you have from somewhere else — the producer, a merchant, a critic you follow or your own experience of the wine — and the sheet has room to say whose note it is. No drinking windows, storage temperatures or keeping times are printed here.
Write-on lines: Cellar or store · Owner · Sheet
Table, 13 rows: Producer · Wine · Vintage · Bottles · Bin or rack · Bought from · Date · Bought for · Drink-by noted
Questions
Why is there no drinking window printed on the sheet?
Because when a wine is ready depends on the wine, the vintage, how it has been stored and what you like, and any window we printed would be wrong for most bottles. The column takes the note you already have and records where it came from.
Why nothing about storage conditions?
Storage advice varies with the wine and the space, and this is a stock record rather than a guide. Use whatever guidance your merchant or the producer gives for your own cellar.
Related sheets
Pantry, Fridge and Freezer Inventory
Shop from a list rather than a guess, and stop finding the same jar three times.
HP-03 2 pages
Home Contents Inventory for Insurance
List what you own before you need to, so a claim or a police report starts from a document rather than from trying to remember a burgled room.
PR-11 1 page
Art and Print Inventory
List pictures with the details that identify them — medium, size, edition number — and record where each one hangs or is stored.
CV-09 1 page
Also in the resources library
The same subject, with a version you can fill in on screen.
