Room and Facility Booking Sheet
Keep every booking for a shared space in one visible place, which is the only reliable cure for double bookings.
OC-09 1 page
Restaurants and bars · RB-22
Table Turn and Covers Tally
A free printable covers tally sheet for a restaurant — every table across one service with seating time, covers, clear and reset times and turn number.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Give the service a number: how many covers actually sat, how many tables turned, how many walked away, and where the room stalled.
Who it is for
Restaurant managers, hosts and front-of-house supervisors who need to know how the room ran, not just how it was booked.
How to use it
- Fill in the covers booked and the tables and sections in use before doors.
- As each table is seated, start a line: table, time, covers, booked or walk-in.
- Add the times mains went away, the table cleared and it was reset.
- When a table is seated again, start a new line and write the turn number.
- Total covers, turns, no-shows and walk-ins at the end of service.
What is on the sheet
One page, top to bottom:
Printed under the title: Every table across one service — when it was seated, how many covers, when it was cleared and reset, and whether it turned — totalled at the bottom so the night has a number.
What happened, not what was planned. How many times a table ought to turn, and how long a table is allowed, is house policy and depends on the menu and the room. This sheet counts what happened; compare it with the reservation diary to see where the room was left waiting.
Write-on lines: Restaurant / room · Date · Service · Manager on · Covers booked · Walk-ins expected · Tables in use · Sections open
Table by table — one line per seating — a table that turns gets a second line
Table, 10 rows: Table · Seated at · Covers · Booked / walk-in · Server · Mains away · Cleared · Reset · Turn no. · Notes
Write-on lines: Total covers served · Tables turned · No-shows · Walk-ins seated · Walk-ins turned away · Longest wait
Questions
How many turns should a table do?
That is house policy. It depends on the menu, the room and how long you give a booking. This sheet counts the turns that happened so you can see the pattern over a month; it does not say what the number ought to be.
Why record the clear and reset times separately?
Because the gap between them is where a room loses covers. A table that is cleared promptly but sits unreset for a while looks the same on a booking sheet as one that turned fast, and it is not.
Related sheets
Cash Float and Till Count Sheet
Count a drawer properly and record the variance, so a pattern of small differences becomes visible instead of being quietly absorbed.
IM-13 1 page
Takeaway Order and Collection Sheet
Keep phone and counter orders in one numbered list so the bag matches the customer, the promised time is written down and nothing is left under the lamp.
RB-23 1 page
Daily Takings and Cash Reconciliation
Cash up consistently and record the difference every day, which is how a problem gets noticed in a week rather than in an audit.
IM-08 1 page
