Rent Payment Ledger
Settle an arrears question with a document rather than a memory, and hand an accountant something that already adds up.
RP-06 1 page
Rental property · RP-07
Rent Receipt Book
A free printable rent receipt — three to a page, each with the amount, the period covered, the balance still owing and both signatures.
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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Give a tenant paying in cash the proof they have no other way of holding, and keep a matching record yourself.
Who it is for
Landlords taking cash or cheque, live-in landlords, and anyone letting a room.
How to use it
- Fill in all three receipts on a page as you use them.
- Write the amount in words as well as figures — it is what stops a later argument about a misread digit.
- Record the period the payment covers, not just the date it was handed over.
- Note the balance still owing, even when it is nil. Especially when it is nil.
- Both sides keep a copy. Photograph it if there is only one.
What is on the sheet
One page, top to bottom:
Printed under the title: Receipts for rent paid — three to a page, with a stub to keep and a portion for the tenant.
Keep the stub, hand over the receipt. A tenant paying in cash has no bank record, which makes a written receipt the only proof either side holds. Give the right-hand portion to the tenant and keep the stub. This is a record sheet, not a legal document and not legal advice. What a tenancy requires — notice periods, deposit protection, the certificates that must be held and how long records must be kept — depends entirely on where the property is. Establish those locally and keep this alongside them.
Receipt 1
Write-on lines: Receipt no. · Date · Property · Tenant · Amount received · In words · Period from · to · Method · Balance still owing · Received by · Signature
Receipt 2
Write-on lines: Receipt no. · Date · Property · Tenant · Amount received · In words · Period from · to · Method · Balance still owing · Received by · Signature
Receipt 3
Write-on lines: Receipt no. · Date · Property · Tenant · Amount received · In words · Period from · to · Method · Balance still owing · Received by · Signature
Questions
Is this a legal document?
No, and it is not legal advice. It is a record sheet. What a tenancy legally requires — notice periods, how a deposit must be held, which certificates must be in place and how long records must be kept — depends entirely on where the property is, and it changes. Nothing of that kind is printed here. Establish what applies to you locally and keep this alongside it.
Does a receipt have to be signed?
That depends where you are, and this sheet does not attempt to answer it. A signature costs nothing and makes the receipt harder to dispute, so there is a line for one.
Related sheets
Deposit and Payment Receipt
Give a receipt for money taken and keep an identical copy, with the balance still owed written on both halves.
IM-03 1 page
Tenant Information Record
Have the details you need in an emergency, rather than discovering the only phone number you hold is the one that is not answering.
RP-08 2 pages
Also in the resources library
The same subject, with a version you can fill in on screen.
Rent Payment Ledger
A dated line for every rent due and every payment made.
RL-62 Log PDF Excel Online
Rent Review Record
What the rent was before each review and what it became.
RL-466 Record PDF Excel Online
