Rental property · RP-06

Rent Payment Ledger

A free printable rent ledger — rent due, rent received, the date it actually arrived and the running balance owing, for one tenancy.

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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.

Print it and write on it

A4 44 kB US Letter 44 kB

Fill it in type and save

A4 139 kB US Letter 139 kB

The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.

What this sheet is for

Settle an arrears question with a document rather than a memory, and hand an accountant something that already adds up.

Who it is for

Landlords with one property or twenty, letting agents, and anyone renting a room out who wants the money side written down.

How to use it

One sheet per tenancy. Fill the header in once.
Record the date the money actually arrived, not the date it was due — the gap between the two is the part worth seeing.
Keep the running balance going down the page. A positive balance is arrears.
Note the payment reference; it is what identifies a payment months later.
Carry the closing balance onto the next sheet when this one fills.

What is on the sheet

One page, top to bottom:

Printed under the title: Every rent payment for one tenancy on one page — what was due, what arrived, when, and what is outstanding.

One tenancy per sheet. One tenancy per sheet. Record the date the money actually arrived, not the date it was due — the gap between the two is the useful part — and carry the running balance down the page. A record sheet, not a legal document: what a tenancy requires depends on where the property is.

Write-on lines: Property · Tenant · Tenancy from · Rent due · Rent due on (day of month) · Paid by · Year · Sheet

Table, 12 rows: Period covered · Due date · Amount due · Date received · Amount received · Method · Reference · Balance owing · Notes

Write-on lines: Balance carried forward · Checked on · Checked by

Questions

Is this a legal document?

No, and it is not legal advice. It is a record sheet. What a tenancy legally requires — notice periods, how a deposit must be held, which certificates must be in place and how long records must be kept — depends entirely on where the property is, and it changes. Nothing of that kind is printed here. Establish what applies to you locally and keep this alongside it.

What if the rent changes mid-tenancy?

Write the new amount in the Amount due column from the period it applies to and carry on. The ledger records what happened rather than assuming the rent is fixed.