Rental property · RP-13

Maintenance Request Log

A free printable repair log — what the tenant reported, when, who was sent, when it was finished and what it cost.

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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.

Print it and write on it

A4 44 kB US Letter 44 kB

Fill it in type and save

A4 135 kB US Letter 135 kB

The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.

What this sheet is for

Record the date something was reported as well as the date it was fixed, which is the pair of dates that actually matters.

Who it is for

Landlords, letting agents and property managers.

How to use it

Log a request the day it is reported, before anything is arranged.
Record who reported it — tenant, neighbour, contractor, your own inspection.
Note the date attended and the date completed separately. They are often not the same day.
Record the cost, so the sheet doubles as an expense record.
Review the outstanding column regularly. That is the whole point of it.

What is on the sheet

One page, top to bottom:

Printed under the title: What was reported, when, who was sent, and when it was actually finished.

Log it the day it is reported. The date reported and the date completed are the two that matter. A repair log that only records what was done, and not when it was asked for, answers the wrong question. This is a record sheet, not a legal document and not legal advice. What a tenancy requires — notice periods, deposit protection, the certificates that must be held and how long records must be kept — depends entirely on where the property is. Establish those locally and keep this alongside them.

Write-on lines: Property · Tenant · Year · Sheet

Table, 12 rows: Reported · Reported by · What was reported · Urgency · Passed to · Attended · Completed · Cost · Tenant satisfied

Write-on lines: Anything still outstanding · Reviewed on

Questions

Is this a legal document?

No, and it is not legal advice. It is a record sheet. What a tenancy legally requires — notice periods, how a deposit must be held, which certificates must be in place and how long records must be kept — depends entirely on where the property is, and it changes. Nothing of that kind is printed here. Establish what applies to you locally and keep this alongside it.

How quickly does a repair have to be done?

Response times are set by law and by your agreement, both of which depend on where the property is, so none are printed here. The log records what actually happened, which is what you would need to show either way.