Landlord Property Record
Keep the front page of a property file, so somebody taking it over tomorrow would know what they had.
RP-15 3 pages
Rental property · RP-16
Rental Property Expense Log
A free printable expense log for one rental property — date, supplier, what for, category, amount and whether the receipt is held.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Arrive at the year end with a total and a filed set of receipts instead of a shoebox and an afternoon.
Who it is for
Landlords preparing their own figures, and anyone handing a property's costs to an accountant.
How to use it
- One sheet per property per tax year.
- Record every cost as it happens, including the small ones.
- Use your own categories consistently — the ones you and your accountant agree.
- Tick whether the receipt is held, and file it the same day.
- Carry a running total forward so you always know roughly where you are.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Questions
Which of these can I claim against tax?
Not a question this sheet answers. What is allowable differs by country and by circumstance and changes over time. The categories here are descriptive only — they are not tax codes and they do not imply anything is deductible. Ask your accountant or tax authority.
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One new sheet, most weeks
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