Sprinkler and Suppression Check Record

What this sheet is for

Keep a dated record of routine checks against the figures your own system's documentation specifies, with defects and actions on the same page.

Who it is for

Facilities managers, building owners, caretakers and anyone responsible for a premises with a sprinkler or suppression system.

How to use it

1. Fill in the reference block once, copied from your system's documentation.
2. Record the reading as well as whether it passed.
3. Log every defect and who it was reported to, even when it was fixed on the spot.
4. Record isolations and impairments, and whether the insurer was told.
5. File the sheets where the maintainer and the insurer can see them.

What is on the sheet

The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.

Questions

How often should these checks be done?

The sheet prints no intervals. They come from the standard your system was designed and installed to, the manufacturer, your insurer and the law where the building is — and much of the work usually has to be done by a competent person under a specific standard. Get the figures from your own documentation and write them in the reference block.

Does this replace a service certificate?

No. It is a record of the routine checks you carry out between services. Keep it alongside the maintainer's certificates, not instead of them.