Fridge and Freezer Temperature Log
Show that an appliance was checked, twice a day, by someone who wrote down what they saw. A run of readings shows drift long before one reading shows a failure.
CR-06 1 page
Kitchen and catering · KC-19
Commercial Fridge Maintenance Log
A free printable commercial fridge maintenance log: a register of every unit, then each coil clean, seal and drain check, and every engineer visit.
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2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep every fridge and freezer clean and checked to its own manual. A dated record of coil cleans and seal checks also backs up a warranty claim if a unit fails.
Who it is for
Kitchen managers, chefs and maintenance staff in restaurants, cafes, schools, care homes and shops with reach-in, under-counter, walk-in or display refrigeration.
How to use it
- Give every unit an ID, mark it on the unit, and fill in the register once from its data plate and manual.
- Copy the coil cleaning and seal check intervals from the manual or your engineer into the register.
- Log each planned job with the date, ticking what was done and writing what was found.
- Record every engineer visit on the back with the job number, and whether a warranty claim was made.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: Every fridge, freezer and cold room listed once with the figures from its manual, then each planned clean and check: condenser coil, fan, door seals, hinges, drain and ice. Engineer visits go on the back.
The manual sets the interval. No intervals, temperatures or settings are printed. How often each unit's condenser coil is cleaned and its seals checked comes from the maker's manual or your refrigeration engineer: copy them into the register. Some makers treat coil cleaning as the owner's job and leave it out of the warranty, so keep the dates.
Write-on lines: Kitchen or site · Year · Refrigeration engineer and phone · Warranty contact
Unit register — one line per fridge, freezer, cold room or display unit
Table, 5 rows: Unit ID · Type · Make and model · Serial no. · Location · Coil clean · Seal check · Warranty
Planned maintenance — tick what was done; write what was found
Table, 19 rows: Date · Unit ID · Coil · Fans · Door seals · Hinges · Drain · Ice · Found or done · Initials
Page 2
Engineer visits and repairs — service visits, breakdowns and parts
Table, 5 rows: Date · Unit ID · Company and engineer · Work done · Parts fitted · Job no. · Warranty?
Questions
Why is there no coil cleaning interval on the sheet?
Because it depends on the unit, where it stands and how dusty or greasy the kitchen is, and makers set their own. A unit next to a fryer may need it far more often than one in a clean store room. Copy the figure from each unit's manual or your engineer into the register.
How is this different from the fridge temperature log?
The temperature log records what each unit reads, twice a day. This sheet records the upkeep that keeps it reading right: coils, fans, seals, hinges, drains and ice, plus the engineer's visits.
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