Price List Sheet
Publish your prices with the inclusions spelled out beside them, which is what stops the conversation about what was and was not covered.
IM-04 1 page
Kitchen and catering · KC-01
Recipe Costing Sheet
A free printable recipe costing sheet — ingredients with pack prices, unit costs, quantities and trim waste, worked out per batch and per portion.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Work out what a dish actually costs to make as you make it, including the trimmings, so a price is set from a figure rather than a feeling.
Who it is for
Cafés, food trucks, market stalls, caterers, bakeries, pubs and anyone selling food they cook themselves.
How to use it
- Cost from the pack price you actually pay, not the shelf price.
- Include trim and peel waste. It is where the margin goes.
- Divide by the portions you actually get, not the portions you intended.
- Write down what the figure excludes — labour, energy, packaging.
- Re-cost your top few dishes when supplier prices move.
What is on the sheet
One page, top to bottom:
Printed under the title: What one dish actually costs to make, per batch and per portion, before anybody argues about the price.
Cost the yield, not the shopping list. Cost the recipe as you actually make it, including the trimmings you throw away. A dish priced from the shopping list rather than from the yield is the one that loses money quietly all year.
Write-on lines: Dish · Batch size · Portions per batch · Costed on
Table, 9 rows: Ingredient · Supplier · Pack size and price · Unit cost · Quantity used · Waste or trim % · Cost
Write-on lines: Ingredient cost per batch · Per portion · Selling price · Gross margin
Ruled lines: What is not in this figure — labour, energy, packaging, waste, the dish nobody ordered
Related sheets
Kitchen Wastage Sheet
Record what gets thrown away and why, which is usually the fastest way to find where a kitchen's margin is going.
KC-05 1 page
Job Costing Sheet
Work out what one job actually cost, so the next quote is based on a figure rather than on a feeling about the last one.
IM-11 1 page
Also in the resources library
The same subject, with a version you can fill in on screen.
Dinner Party Planner and Cost Sheet
Who is coming, what they cannot eat and whether they have confirmed.
KF-585 Planner PDF Excel Online
Recipe Card and Collection Sheet
The ingredients and the amounts, in the units you use.
PL-491 Form PDF Online
Recipe Cost Per Portion Calculator
The cost of the amount of each ingredient the recipe actually uses.
KF-578 Form PDF Excel Online
Recipe Scaling Calculator
The scale factor between the original and required servings.
KF-595 Form PDF Excel Online
