Fridge and Freezer Temperature Log
Show that an appliance was checked, twice a day, by someone who wrote down what they saw. A run of readings shows drift long before one reading shows a failure.
CR-06 1 page
Kitchen and catering · KC-26
Fridge or Freezer Breakdown Stock Record
A free printable fridge or freezer breakdown record: what failed and when, then every item inside, the state it was found in and what was decided for it.
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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Make a clear decision for every item in a failed fridge or freezer and put it on record. The values column helps if you claim on insurance.
Who it is for
Kitchen managers and chefs in restaurants, cafes, schools, care homes, shops and food businesses with refrigerated stock.
How to use it
- Write down the unit, when the failure was noticed and the last normal reading before you start moving stock.
- Probe and look at each item, write the state it was in, and decide under your own procedure.
- Move anything still frozen or chilled first, and note where it went.
- Record values if you will claim, then sign the sheet off once the unit is back in service.
What is on the sheet
One page, top to bottom:
Printed under the title: When a fridge or freezer fails: what happened to the unit, then every item that was in it, the state it was found in and what was decided for it, so each call is on record.
Your procedure decides. No safe temperatures or times are printed. Decide each item by your own food safety procedure and the pack, as some foods must not be refrozen once thawed. Move what is still frozen or chilled first, and write each decision as it is made. If you will claim on insurance, note values and keep photos.
Write-on lines: Unit (ID and location) · Fridge or freezer · Noticed (date, time) · Noticed by · Last normal reading and time · Reading when found · Cause, if known · Engineer called at
Stock in the unit — one line per item or batch; carry on over a second sheet if needed
Table, 10 rows: Item · Quantity · Use-by · State found · Reading · Decision · Value · Initials
Write-on lines: Unit back in service (date) · Engineer's report or job no. · Insurance claim ref. · Total value discarded · Checked by (manager) · Date
Questions
Why does the sheet not say what can be saved?
Because that depends on the food, how long it was out of temperature, what the pack says about refreezing, and your own food safety procedure. No single temperature or time on a sheet could cover every item. The sheet records what was found and the decision made, item by item.
Is this an insurance claim form?
No, but it gives you what an insurer usually asks for: what was lost, how much, its value and why it was thrown away. Keep photos and the engineer's report with it.
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