Stock Take Sheet
Count stock area by area and see the variance beside the count, so a stock take produces a number you can act on rather than a vague reassurance.
WT-07 1 page
IT and office systems · IY-18
Stationery Order and Stock Sheet
A free printable stationery stock sheet — each item with its unit, count in stock, your own reorder level, quantity ordered, order date and date received.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep the cupboard stocked before it runs dry, and stop two people ordering the same box of toner in the same week.
Who it is for
Office administrators, receptionists and anyone who has been sent to find paper and found none.
How to use it
- List the items you actually keep, in the unit you buy them in.
- Set your own reorder level for each item from how fast it goes.
- Count on a fixed day and fill the 'in stock' column.
- Order anything at or below its level, and log the order and the delivery date.
What is on the sheet
One page, top to bottom:
Printed under the title: The stationery cupboard counted, item by item — what is there, the level you reorder at, what was ordered and when it arrived — so the cupboard is stocked before it is empty, not after.
Your own reorder level, in the unit you buy. The reorder level is yours to set from how fast each item goes and how long your supplier takes, and it is different for every item: paper goes far faster than staples. Count in the unit you buy in — reams, boxes, packs — not single pens.
Write-on lines: Cupboard / location · Count date · Counted by · Usual supplier
Table, 15 rows: Item · Unit · In stock · Reorder at · Order qty · Ordered on · Received · Notes
Questions
Why is the reorder level blank?
Because it depends entirely on how fast your office uses each thing and how long your supplier takes. A firm that prints all day and one that prints once a week need very different paper levels; the sheet asks for yours rather than guessing.
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Consumables and Shop Supplies Inventory
Turn reordering from a guess into a decision, by recording the level you have chosen to hold against what is actually on the shelf.
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