Home systems · HS-03

HVAC and Heat Pump Service Log

A free printable HVAC service log for air conditioning, heat pumps and ducted heating — professional servicing plus filter changes and owner checks.

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2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.

Print it and write on it

A4 57 kB US Letter 57 kB

Fill it in type and save

A4 116 kB US Letter 116 kB

The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.

What this sheet is for

Separate the annual professional service from the filter changes you do yourself, and keep both on one sheet.

Who it is for

Homeowners with air conditioning, a heat pump or ducted heating.

How to use it

Record the filter size in the identification block so you can reorder easily.
Log professional servicing in the upper table with the engineer's readings.
Log your own filter changes and condenser cleaning in the lower table.
Check the condensate drain every time — a blocked one is a common cause of call-outs.

What is on the sheet

2 pages, in this order:

Page 1

Printed under the title: Service and filter record for air conditioning, heat pumps and ducted heating. Filters are the job people skip and the one that costs them the compressor.

Write-on lines: Property / zone · System make & model · Indoor unit serial · Outdoor unit serial · Installed · Filter size · Filter interval · Refrigerant type

Professional service

Table, 9 rows: Date · Engineer / company · Work carried out · Readings · Next due

Filter changes and owner checks

Table, 4 rows: Date · Filter changed · Coils / condenser cleared · Condensate drain clear · Notes

Page 2

Ruled lines: Notes and anything specific to yours

Questions

How often should the filter be changed?

It depends on the filter type, the system and the household — pets, dust and running hours all shorten it. Your manufacturer gives an interval; record it in the identification block and then track what actually happens.

Related sheets

Filter Change Log

Stop measuring a clogged filter in a dark loft. Write the size down the first time, then reorder without taking the old one out.

PR-07 2 pages

Boiler Service Record

Keep the proof of annual servicing that boiler warranties commonly ask for, and an index of which engineer did what.

HS-01 2 pages

Also in the resources library

The same subject, with a version you can fill in on screen.