Apiary Site Permission and Landowner Record
Keep an out-apiary arrangement on paper rather than in two people's memories, so it still makes sense when the farm changes hands or you send someone else to do the visit.
BK-10 1 page
Beekeeping · BK-20
Spray Notice and Bee Incident Record
A free printable spray notice and bee incident record: neighbouring growers, every spray notice and the action taken, and the facts of a suspected poisoning.
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2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep spray warnings, what you did about them and the facts of a suspected poisoning in order. When something goes wrong, the dates, photos and samples are what anyone looking into it will ask for.
Who it is for
Beekeepers with hives near farmland, orchards or other sprayed crops, and out-apiary keepers who rely on growers to warn them.
How to use it
- At the start of the season, fill in the growers around each apiary and how each will warn you.
- Log every notice as it arrives, with the product named on it and what you did with the hives.
- If you find signs of a suspected poisoning, start page two that day: hives, signs, photos and samples.
- Write down everyone you told, with the date and any reference you were given.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: The growers around your apiary, every spray notice and what you did, and on page two the facts of a suspected poisoning.
Notice rules differ. Whether a grower must warn beekeepers, how far ahead, and who looks into a poisoning differ by country and region, so check the rules where you are. This sheet judges no product or cause; it keeps the facts.
Write-on lines: Apiary · Location or grid ref · Beekeeper · Phone
Neighbouring growers — who farms near enough to matter, and how they will tell you
Table, 3 rows: Farm or site · Crop · Contact · Phone or email · Warns by · Agreed on
Spray notices received — one line per notice
Table, 7 rows: Received · From · Field · Product named · Spray date · Time · Action taken · Initials
Page 2
Suspected incident — write it the day you find it
Write-on lines: Date found · Time · Found by · Hives affected · Hives on site · Weather that day and the day before · Crops in flower nearby · Spraying seen or notified
What was seen at each hive
Table, 4 rows: Hive · Signs seen · Dead bees · Brood · Queen seen · Photos
Samples kept — follow what the body you report to asks for
Table, 3 rows: Sample · What it is · Taken · Taken by · Kept where · Sent to
Who was told
Table, 4 rows: Date · Who · Organisation · How · Reference · What they said
Questions
Does the sheet say how far ahead growers must warn beekeepers?
No. Whether a warning is required at all, how far ahead and for which products differ by country and region, and the rules change. The sheet records what was agreed with each grower and what notices actually arrived; check the rules where you are.
Who should a suspected poisoning be reported to?
It depends where you are: often a pesticide regulator or a government bee or wildlife body, and sometimes the product's maker or your association. Find out who before the season and write it in, so you are not searching on the day.
Can the sheet show whether a product killed the bees?
No. The signs at a hive can have several causes, and only testing can link deaths to a product. The sheet keeps the facts, photos and samples in order, which is what an investigation starts from.
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