Apiary and Hive Register
Give every hive a number and a description that stays fixed, so inspection cards, treatment records and feeding logs all point at the same thing.
BK-02 1 page
Beekeeping · BK-21
Pollination Hive Placement Record
A free printable pollination hive placement record: agreed terms, each hive's strength at delivery, grower checks, spray notices and moves, then removal and payment.
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2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Follow one pollination placement from delivery to removal against what the agreement set. If a grower questions a hive's strength or a payment, the counts and dates are on the record.
Who it is for
Beekeepers who place hives on orchards, berry farms or seed crops for pollination, and growers who want a shared record of the placement.
How to use it
- Copy the agreed terms from your written agreement into the boxes at the top before delivery.
- Count the frames of bees and brood in each hive as it is delivered, and note where it was placed.
- Log every grower check, spray notice, move or problem on page two as it happens.
- Fill in the removal and payment boxes when the hives come home, and note what to change next season.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: One pollination placement from delivery to removal: what the agreement set, each hive's strength as delivered, the grower's checks, any spray notice or move, and the hives coming home.
The agreement sets the terms. No colony strength, hive numbers, fees or notice periods are printed here. They are whatever your written agreement with the grower says, so copy the agreed figures into the boxes below and read the counts you make at delivery against them.
Write-on lines: Grower · Contact · Phone · Crop and variety · Block or location · Agreement dated · Reference · Hives agreed · Delivery window · Strength agreed: frames of bees · Frames of brood · Notice to move hives · Fee agreed
Hives delivered — counted at delivery; one line per hive
Also printed: Frames counted
Table, 15 rows: Hive ID · Date in · Bees · Brood · Queenright · Position · Grower check · Date out · Notes
Page 2
Events during the placement — grower checks or audits, spray notices, moves, damage, theft
Table, 8 rows: Date · Event · Hives · Details · Action taken · Initials
Removal and payment
Write-on lines: Removal notice given · Date removed · Hives returned · Lost or left behind · Invoice sent · Amount · Paid on · Signed off by grower
Ruled lines: Notes for next season: block, access, the grower's checks, what to change
Questions
Why is there no standard colony strength on the sheet?
Because the strength a crop needs, and how it is measured, is set in each agreement and differs by crop and grower. Write the figure your agreement uses, then count each hive against it at delivery.
Is this a pollination agreement?
No. It is the record that sits beside your written agreement: what was delivered, what happened during the placement and what came home. The terms themselves belong in the agreement.
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