Apiary and Hive Register
Give every hive a number and a description that stays fixed, so inspection cards, treatment records and feeding logs all point at the same thing.
BK-02 1 page
Beekeeping · BK-10
Apiary Site Permission and Landowner Record
A free printable apiary site agreement sheet — landowner and contact details, access, gates and water, hives agreed, and a line-by-line note of what was agreed.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep an out-apiary arrangement on paper rather than in two people's memories, so it still makes sense when the farm changes hands or you send someone else to do the visit.
Who it is for
Beekeepers with hives on land they do not own, association apiary managers, and anyone taking on a new out-apiary site.
How to use it
- Fill in the landowner block first, including a second contact if there is one.
- Describe the site so a stranger could find it — grid reference, what3words or plain directions.
- Note the access route, the gate or key arrangement and where you can park and turn.
- Write each point you agreed on its own line, in the words you both used, and both initial it.
- Keep the sheet with the apiary register and take a copy to the site.
What is on the sheet
One page, top to bottom:
Printed under the title: One out-apiary site written down in full — who owns the land, how you get in, what was agreed and who to ring — so the arrangement survives a change of farm manager or a wet winter.
Your agreement, in your words. Nothing about rent, insurance or what either side owes the other is printed here, because that is your agreement and not ours, and the rules differ from place to place — check the rules where you are. Write down what you both agreed, in your own words, and initial it.
Write-on lines: Apiary or site name · Site ref · Date agreed
Landowner or occupier — the person who can say yes, and who to ring
Write-on lines: Name · Phone · Email · Address · Second contact / manager
The site itself
Write-on lines: Location — grid ref, what3words or description · Access route · Gate, key or code held by · Parking / turning · Water source · Hives agreed here · Livestock or crops nearby
What was agreed — one line per point — write it as you both understood it
Table, 4 rows: Point · What was agreed · Agreed on · Initials
Questions
Why is there no rent or payment figure printed on this sheet?
Because there is no usual figure. Some sites are free, some are paid for in jars, some in cash, and some in cutting the grass round the stands. Whatever the two of you agreed goes on a line in your own words, which is the only version that will still be true next year.
Is this a legal agreement?
No. It is a record of what was agreed and who agreed it, written so both sides can look at the same page. If you need something binding, or you want to know where you stand on liability or insurance, check the rules where you are and take proper advice.
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