Exam and Assessment Calendar

Who this is for

Every test, exam and assessment for the term in date order. Each row holds when and where it is, which class sits it, how long it runs, who is in the room and what has to be there, with a tick when it has happened.

Teachers, heads of department and exams staff keeping the term's assessments on one sheet, and the cover and invigilating staff who need to know where to be and with what.

What this helps you track

• Which assessments fall in the term, and on which dates
• Which class sits each one, in which room and for how long
• Who is invigilating or running each session
• The papers, kit and equipment each one needs in the room
• Which have been done, so the sheet reads as a checklist by the end of the term

How to use it

1. Write the school, the department or class and the term at the top, with the date the sheet was last updated.
2. Add a row for each assessment as it is fixed: the date, the class, what it is and the room.
3. Write the length as your school or exam board sets it, and who is invigilating or leading the session.
4. List what has to be in the room — papers, calculators, source booklets, practical kit — so the resources column is the packing list.
5. Tick done as each one happens, and use the notes for anything that went wrong or has to change next time.
6. Keep the sheet next to the term overview so lessons in the run-up are planned around it.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The online version keeps what you enter in your own browser and builds the completed PDF on your device.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

Does it come with exam board dates?

No. Exam dates are published by each board and change every year, and internal assessments are set by your school. Copy the dates in from those sources.

How long should the assessment be?

Whatever the board or your department sets. The length column records that figure; the sheet does not supply one.

Can pupils with extra time be recorded here?

Only as a note that some pupils have arrangements, which the office holds. The detail of who and what stays with the exams officer, not on a sheet on a desk.

Is this a revision timetable?

No — it is the teacher's list of when assessments happen. A revision plan for a student is a different sheet, written from the student's side.