Pupil Progress Record

Who this is for

One pupil, one page, in your own words. Dated entries record the area or subject, what you observed, where the evidence is and the next step, above a note of the pupil's strengths and needs; there are no levels, bands or expected standards on it.

Class teachers building a picture of an individual pupil over a term, teaching assistants working with a small group, and tutors who want something more than a mark to take to a review or a meeting.

What this helps you track

• What was observed, when, and in which subject or area
• Where the evidence is: a book, a page, a photograph, a piece of work
• The next step you set for the pupil after each observation
• The pupil's strengths and needs as you currently see them, in plain words

How to use it

1. Write the pupil's name, class and year, and your own name at the top.
2. Write the strengths and needs boxes at the start of the period, and update them when the picture changes.
3. Add a dated entry each time you notice something worth keeping: the area, what you saw and where the evidence is.
4. Give every entry a next step, even a small one, so the record leads somewhere.
5. Take the sheet to reviews and parent meetings; it is a better starting point than a grade.
6. Start a fresh sheet each term and keep the old ones together, on paper or saved in your own browser.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The online version keeps what you enter in your own browser and builds the completed PDF on your device.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

Where are the levels or expected standards?

There are none. Your school or system sets those, and they vary. This record holds what you saw and what you decided to do about it.

What counts as evidence?

Whatever you could show someone: a page reference, a photograph, a recording, a piece of work with a date. Write where it is so it can be found again.

Should the pupil see it?

That depends on the pupil, the age and your school. Many teachers share the strengths and next steps and keep the rest as their own notes.

Is it a report?

No. A report is written for parents at a set point; this is the running record you write the report from.