Purchase Order Sheet
Put an order in writing so the delivery note and the invoice can both be checked against what was actually agreed.
IM-05 1 page
Restaurants and bars · RB-21
Kitchen Supplier Order Pad
Kitchen supplier order pad — one supplier per page, each item against par level, stock on hand, quantity ordered and what was received.
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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Order from a count rather than a guess, and check the delivery against the order you actually placed instead of the invoice the supplier sent.
Who it is for
Head chefs, sous chefs and kitchen managers placing daily or weekly orders with a greengrocer, butcher, fishmonger or dry goods supplier.
How to use it
- Fill in the supplier, account number and how you place the order at the top.
- List the items, count the walk-in and dry store, and write your par and what is in stock.
- Work out the order quantity and phone, email or key it in; note the reference the supplier gives you.
- When it arrives, fill in the received column, flag shorts and substitutions, and initial the check.
- Staple it to the delivery note so the invoice can be checked against both.
What is on the sheet
One page, top to bottom:
Printed under the title: One supplier, one order — the items, the pack size you buy them in, how many you have, how many you want and what actually turned up, so the order and the delivery can be checked against each other on the same page.
Your par, your supplier's pack. Par levels and order quantities are yours, set for the covers you expect and the space you have. Pack sizes and unit prices come from your supplier's own list, so write them in from that and not from memory.
Write-on lines: Supplier · Order date · Deliver on · Ordered by · Account / customer no. · Phone / email / portal · Order ref given
Order — count the walk-in and dry store before you fill in the last column
Table, 10 rows: Item · Pack / unit · Par · In stock · Order qty · Received · Short / sub? · Checked
Write-on lines: Delivery checked by · Date & time received · Invoice / delivery note no.
Questions
Why is there no par level or pack size printed?
Because both are yours. Your par depends on the covers you expect and the space you have; the pack size is whatever your supplier sells in. Write them from your supplier's list and your own count, not from a template.
Is this the same as a purchase order?
No. A purchase order is the formal document a business sends; this is the kitchen's working pad, where the count and the order and the delivery check sit side by side. Use the Purchase Order Sheet when a supplier wants paper.
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