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Find the optic that is short-pouring and the rail that is over-pouring before the stocktake finds them for you.
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Restaurants and bars · RB-20
Staff Meal and Discount Log
A free printable staff meal record sheet — date, name, what was had, its menu price, the allowance your policy gives, what was paid and who authorised it.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Make staff meals and discounted sales add up at the cash-up and at the stocktake, instead of turning up as an unexplained gap in both.
Who it is for
Restaurant, café, pub and bar managers, and owners who want to know what staff food and drink actually costs the business.
How to use it
- Print one per week and keep it by the till.
- Log each staff meal, staff drink or discounted sale as it is rung through.
- Write the menu value, the allowance your policy gives and what was paid.
- Note the till reference so it can be matched at the cash-up.
- Whoever authorised it initials the line.
What is on the sheet
One page, top to bottom:
Printed under the title: Every staff meal, staff drink and discounted sale rung through the till — who had it, what it was worth on the menu, what was allowed and what was paid — so the cash-up and the stock both add up.
Your policy, logged. What staff are allowed, whether a meal is free or discounted, and how it is treated for tax are your house policy and the rules where you trade. Write the allowance your policy gives in the column for it; the sheet does not set one.
Write-on lines: Site · Week beginning · Manager
Table, 14 rows: Date · Name · Item(s) · Menu value · Allowance · Paid · Till ref · Authorised
Questions
Why is there no discount rate printed?
Because what staff are allowed — free, half, a fixed sum — is your own house policy, and how it is treated for tax is a question for the rules where you trade. The column takes your figure.
Does this replace the cash-up sheet?
No. The cash-up reconciles the till; this explains one part of it. Total the week's allowance and hand it to whoever does the stocktake.
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