Grease Trap Maintenance Log
Trace a blocked drain back to the last clean-out, with every waste ticket to hand. It is also the record the water authority will ask to see.
KC-18 2 pages
Kitchen and catering · KC-17
Kitchen Canopy and Grease Filter Cleaning Log
A free printable kitchen canopy cleaning log: in-house grease filter checks and washes, plus each specialist duct clean with its certificate reference.
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2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep grease out of the canopy and ductwork, with every filter wash and duct clean on one sheet. It is the record a fire officer or insurer will ask to see.
Who it is for
Restaurants, takeaways and commercial kitchens with a cooking canopy and baffle or mesh grease filters.
How to use it
- Write your filter and ductwork cleaning intervals at the top, and who set them.
- On each round, check the filters, wash them as needed and refit every one with no gaps between them.
- Empty the grease cups or troughs at the same time, and note any damaged or missing filter.
- When the specialist company cleans the ductwork, record what they cleaned, anything they could not reach and the certificate reference.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: In-house filter checks and washes first; then, on the back, a line for every specialist clean of the canopy, ductwork and fan, and the checks to make once the cleaners have gone.
Who sets your intervals. No cleaning intervals are printed. How often filters are washed and ductwork is cleaned depends on what you cook and how much, and is set by your own risk assessment, your insurer, the fire authority or the specialist company. Write yours at the top with who set them.
Write-on lines: Kitchen or site · Canopy location · No. of filters · Filter type · Filters washed every · Set by · Ductwork cleaned every · Set by
Filter checks and washes — done in-house
Table, 20 rows: Date · Condition · Washed · How · Cups · Refitted · Damage · Initials
Page 2
Specialist cleans — canopy, ductwork and fan, by a specialist company
Table, 5 rows: Date · Company · Technician · Areas cleaned · Not reached · Certificate · Next due
After a specialist clean — before cooking starts again
- Every access panel refitted and sealed
- Filters back in place, none missing
- Extract fan running and sounding normal
- Fire suppression, if fitted, back in service
- Certificate and before-and-after photos received
- Label on the canopy updated with the date
Questions
How often should grease filters and ductwork be cleaned?
It depends on what you cook, how much and for how long, and the interval is set by your own risk assessment, your insurer, the fire authority or the specialist company. The sheet leaves both intervals blank with a space for who set them, so the record shows the basis.
Why record the areas that were not reached?
Because a duct cleaner can find sections they cannot get into without an access panel, and their report should say so. Writing it down here means the gap is known and can be dealt with, rather than assumed clean.
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