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Fitness and training · FT-08

Race and Event Entry Record

A free printable race entry record — date, event, distance, entry fee, entered and paid ticks, number collected and the result you write in.

First page of the Race and Event Entry Record — Keep a season of entries in one place, so nothing is entered twice, nothing is forgotten and the real cost of a year of racing is visible at the foot.
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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.

Print it and write on it

Fill it in type and save

The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.

What this sheet is for

Keep a season of entries in one place, so nothing is entered twice, nothing is forgotten and the real cost of a year of racing is visible at the foot.

Who it is for

Runners, cyclists, swimmers and triathletes who enter events through the year, and club members entering on behalf of a group.

How to use it

  1. Add an event as soon as you decide on it, not once you have paid.
  2. Copy the entry fee from the organiser's own page when you enter.
  3. Tick entered, paid and number collected separately — they happen at different times.
  4. Write your own result in after the event, in whatever form means something to you.
  5. Keep the finished sheet: next season is planned from it.

What is on the sheet

One page, top to bottom:

Printed under the title: The events you have entered or mean to enter — the date, the distance, what the entry cost, whether it is paid, whether your number has been collected and what you did on the day.

The organiser's figures, written in. Entry fees, closing dates and what a number costs on the day all vary by event and by organiser, so nothing of that kind is printed here. Copy the figures from the event's own entry page as you enter, and the season's real cost adds itself up.

Write-on lines: Name · Club · Season or year

Events — tick entered and collected as each one is done

Table, 8 rows: Date · Event · Distance · Entry fee · Entered · Paid · No. collected · Result · Notes

Ruled lines: Travel, accommodation, kit to sort out, events to enter next year

Questions

Why is there no entry fee or closing date printed?

Because they are set by each organiser and change every year, so anything printed here would be wrong. Take the figures from the event's own entry page as you enter it, and the season's total adds itself up in the column.

Why a separate column for collecting your number?

Because it is the thing most often left until the morning and most often forgotten, and because some events stop handing numbers out before race day.

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Also in the resources library

The same subject, with a version you can fill in on screen.

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