Coffee Morning and Event Plan
Fill the jobs before the day rather than on it, and finish with a record of what worked that the next person to run it can read.
FC-06 2 pages
Faith and community groups · FC-10
Community Newsletter Production Plan
A free printable newsletter planning sheet — deadlines, a page-by-page contents plan, advertisers and artwork, print details and who walks each delivery round.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Get an issue out on time by fixing the deadlines first and knowing, at any point, which page is still missing and which street is still undelivered.
Who it is for
Editors and production teams of a parish magazine, village newsletter, chapel bulletin or residents' association newsletter.
How to use it
- Start from the date it has to be through doors and work the earlier dates backwards.
- List the contents page by page with a named writer against each item.
- Tick copy in and proofed separately — an article can arrive and still be unread.
- Record each advertiser's artwork, the amount agreed and when it was paid.
- Split delivery into rounds with a named deliverer and tick each one off.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: One issue of a parish magazine, village newsletter or group bulletin from blank page to letterbox: what goes in it, who is writing it, when it is proofed and printed, and who delivers which streets.
Work backwards from delivery day. Work backwards from the date it has to be through doors and write the earlier dates in first. Printing costs, advertising rates and how many copies you run are your own group's figures — there are blanks here for them.
Write-on lines: Newsletter · Issue no. / date · Editor · Copy deadline · Proof by · To printer · Collected · Delivered by
Contents
Table, 12 rows: Page · Item or article · Who is writing it · Length · In · Proofed · Images
Page 2
Advertisers and notices
Table, 5 rows: Advertiser or notice · Size · Artwork in · Agreed amount · Invoiced · Paid
Print and delivery
Write-on lines: Printer · Copies ordered · Cost agreed · Collected by
Table, 13 rows: Round or area · Copies · Deliverer · Given out on · Done · Notes
Questions
Why are there no advertising rates or print costs printed on it?
Because they are yours, and they change with your print run, your printer and what you have agreed with each advertiser. The sheet has a line for the amount you agreed, which is the figure that matters when you come to invoice.
Why keep the delivery rounds on the same sheet?
Because an issue that is printed and sitting in boxes is not published. Keeping the rounds beside the contents means the last stage gets the same attention as the writing.
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Also in the resources library
The same subject, with a version you can fill in on screen.
Newsletter Issue Tracker
When each issue went out and what its subject line was.
DL-755 Tracker PDF Excel Online
