Collection Inventory and Valuation Record
Itemise a collection properly, so that identification, acquisition and any valuation exist somewhere other than in your head.
CV-01 1 page
Collecting and valuables · CV-06
Vinyl and Record Collection Inventory
A free printable vinyl inventory — artist, title, label, catalogue number and pressing, with sleeve and disc graded separately, what you paid and the shelf position.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know which pressing you actually own and what condition it is in, without pulling every record off the shelf to check the label.
Who it is for
Record collectors, DJs and anyone with more vinyl than they can hold in their head, including executors listing a collection.
How to use it
- List one record per line, taking the label and catalogue number off the disc and sleeve rather than from memory.
- Note the pressing — country, year, reissue — since that is what separates two copies of the same album.
- Grade sleeve and disc separately, in whatever abbreviations you already use.
- Write the shelf position so a named record can be found without a search.
- Keep a copy of the finished sheets away from the records themselves.
What is on the sheet
One page, top to bottom:
Printed under the title: Records itemised properly — artist, title, label, catalogue number and pressing, with the sleeve and the disc graded separately and the shelf position written down.
Sleeve and disc are graded apart. Sleeve and disc get their own columns because they wear differently, and a record described by one word tells a buyer or an insurer very little. Use whichever grading abbreviations you already use; none are printed here and no values are implied.
Write-on lines: Collection · Owner · Shelf or room
Table, 14 rows: Artist · Title · Label · Cat. no. · Pressing · Sleeve · Disc · Bought for · Shelved at
Questions
Why are sleeve and disc in separate columns?
Because they wear separately: a clean disc can sit in a split sleeve and a mint sleeve can hold a scuffed record. One combined word hides exactly the thing a buyer, an insurer or a future you would want to know.
Why no grading abbreviations printed on the sheet?
Grading conventions differ between sellers and countries, and printing one set would push you off whatever you already use. The columns are blank so your own shorthand goes in.
Related sheets
Book Collection Catalogue Sheet
Hold a personal library as a list rather than a wall of spines, and see at a glance which books are out on loan and with whom.
CV-07 1 page
Home Contents Inventory for Insurance
List what you own before you need to, so a claim or a police report starts from a document rather than from trying to remember a burgled room.
PR-11 1 page
Trading Card Collection Record
Keep track of what you hold across sets and duplicates, and tie a graded card to its certificate number so card and paperwork stay matched.
CV-08 1 page
