Coin Collection Record
Keep a coin collection itemised in the terms coins are actually described in, so a coin can be identified from the paper alone rather than from memory.
CV-04 1 page
Collecting and valuables · CV-05
Stamp Collection Record
A free printable stamp collection record — country, year, the catalogue reference you work from, condition, where each stamp is mounted and how it was acquired.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Tie every stamp to a catalogue reference and a physical location, so the collection can be worked through without lifting each stamp to identify it.
Who it is for
Stamp collectors working from a catalogue, and anyone sorting out an inherited album who needs a list before they can ask anyone about it.
How to use it
- Write down which catalogue you are working from before you start, and keep to it.
- Enter one stamp per line with its country, year and catalogue reference.
- Describe condition in your own words rather than a single letter nobody else can read back.
- Record where the stamp is mounted — album, page or stockbook — and where it came from.
- Start a new sheet per album or volume so the paper matches the shelf.
What is on the sheet
One page, top to bottom:
Printed under the title: One line per stamp — country, year, the catalogue reference you work from, condition, where it is mounted and how it came to you.
Name your catalogue at the top. Catalogue references differ between publishers and between editions, so write down which catalogue you are using at the top and keep to it. Condition is yours to describe: no grading scale is printed here, because no single one is used everywhere.
Write-on lines: Collection · Catalogue used · Album or volume
Table, 14 rows: Stamp · Country · Year · Catalogue ref · Condition · Mounted in · Acquired from · Date · Paid
Questions
Which catalogue should I use?
Whichever one is standard in the area you collect, or whichever you already own. The sheet has a field at the top for naming it, because a reference number means nothing without the catalogue and edition it came from.
Why no condition grades on the sheet?
Because stamp condition covers centring, gum, perforations and hinging all at once, and no single printed grade carries that. Your own words in the column will tell you more in five years than a letter would.
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