Home and property records

Home Inventory Spreadsheet

Room-by-room contents with what each thing cost and what it would cost to replace, totalled per room and overall — the list an insurer asks for.

Download the spreadsheet · 16 kB

.xlsx · 3 tabs · opens in Excel, LibreOffice, Numbers and Google Sheets · no sign-up

What it works out for you

A replacement total for every room
The whole-house replacement figure, which is the number on an insurance form
What you paid against what replacing it would cost, and the gap between them
How many items you have recorded, and how many still have no photograph

Who it is for

Homeowners and tenants insuring contents, and anyone who has just been burgled or flooded.

What is inside

3 tabs: Read me, Contents, By room. The first is a Read me that explains the file in plain words and says what it deliberately does not contain.

Cells come in two colours. Cream cells are yours to fill in. Grey cells work themselves out — leave them alone unless you want to change the sum, in which case go ahead, nothing is locked.

It opens blank, and that is correct

This is an empty workbook, so every grey cell is empty until there is something to work from. Type into two or three cream cells and the grey ones beside them fill in straight away. If you download it, open it and see nothing but headings, nothing has gone wrong — the sheet simply has no figures yet.

One thing worth knowing: a file preview — in Google Drive, in a phone’s file browser, in Windows Explorer — often shows calculated cells as blank even after you have filled the sheet in, because a preview does not run formulas. Open the file properly in Excel, Numbers, LibreOffice or Google Sheets and the figures appear.

Amounts and figures

Amounts are plain numbers with no currency symbol, so the same file suits any country. Format the column as your own currency if you would rather see one. There are no rates, intervals or targets of ours anywhere in the file — every figure of that kind is a cell waiting for the one that applies to you.

The printable versions

The same job on paper, for a folder or a clipboard. Free PDFs, A4 and US Letter.

Home Contents Inventory for Insurance

List what you own before you need to, so a claim or a police report starts from a document rather than from trying to remember a burgled room.

PR-11 1 page

Garage and Loft Inventory

Know what is in the boxes without going up into the loft, by numbering the boxes and keeping the list on paper.

PR-12 1 page

Jewellery and Watch Inventory

Record identifying detail and paperwork for each piece before it is needed, which is invariably after something has gone.

CV-03 1 page

There is a tool for this too

Home Inventory Generator — Build a room-by-room inventory of what you own, with serial numbers and values, and export it as a PDF.

Questions

Is it really free?

Yes. No sign-up, no email address, no trial. Download it, use it, change it, keep it. The site is paid for by advertising elsewhere on it, not by this file.

Will it work in Google Sheets?

Yes. Google Drive → New → File upload → pick the file, then open it with Google Sheets. Every formula is deliberately a plain one, so nothing breaks in the move.

Does it work in Excel, LibreOffice or Numbers?

Yes. It is an ordinary .xlsx file with no macros and no add-ins. Anything that opens spreadsheets will open it.

Can I change the formulas?

Please do. Nothing is locked or password protected, and the formulas are ordinary ones you can read. If your situation needs a different sum, change the sum.

Are there any figures built into it?

No rates, intervals, targets or thresholds of ours. Where a figure like that is needed there is a cell for you to enter your own, taken from your handbook, lender, insurer or tax authority. We do not know your circumstances and will not guess at them.