Donation Record Sheet
Keep a clean record of what came in or went out, and of whether the thank-you was actually sent.
IM-22 1 page
Clubs and teams · CB-13
Silent Auction Bid Sheet
A free printable silent auction sheet — one lot per page, numbered bid lines, minimum bid and increment, and a box for the winner.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Run a silent auction where the bidding is legible and the close is unambiguous, which is where almost all the arguments come from.
Who it is for
Schools, charities, sports clubs, churches and anyone running a fundraiser.
How to use it
- One sheet per lot. Write the lot number large.
- Fill in the minimum bid and the increment before the room opens.
- State the closing time on the sheet, not just on a poster.
- Bidders write their own name, contact and bid, in order.
- Circle the winning bid, have a steward initial it, and record payment and collection.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Questions
Should I print the item's value?
There is a line for it if you want one, but be careful what you claim. A stated value is a representation to bidders, and in some places it affects what a donor may claim. Use the donor's own figure, or leave it blank.
What stops somebody bidding after the close?
A steward and a clearly printed closing time. The sheet gives you both; the rest is stewarding.
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One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
Sign-up is not live yet — we have not connected an email provider, so this form is switched off rather than quietly collecting addresses.