International Removal Shipping Inventory

Who this is for

A valued list of everything shipped. Each item or box has a description, quantity, room, condition and declared value, so one list serves the shipper, the insurer and the customs forms.

Households shipping their belongings abroad by container, part load or air freight, who are asked for a valued inventory by more than one party.

What this helps you track

• Every item and box in the consignment, numbered
• The declared value of each, and the line total
• Condition, new or used, and serial numbers
• The total declared value and the number of items
• Value by room, checked against the list total

How to use it

1. Fill in the shipper, the container or consignment reference, the ports and the currency you are declaring values in.
2. List each item or box as it is packed, with its number, a description, quantity, room and your declared value for each one.
3. Mark condition and whether each item is new or used, and write down serial numbers for anything that has one.
4. Line values and totals are worked out in the browser and the workbook; on paper, multiply across and add down.
5. Add up each room from the list into the room summary; the summary shows any difference from the list total so nothing is missed.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser
• Excel / Google Sheets workbook

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The workbook uses plain formulas only — SUM, IF, COUNTIF and the like — so it opens in Excel, LibreOffice and Google Sheets without anything breaking, and every calculated cell is grey so you can see which figures it worked out.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

How do I decide a declared value?

That is for you to decide, based on what the item is worth and what your insurer and the customs rules at your destination ask for. The sheet supplies no values or rules; check both before you finalise the list.

Why record new or used?

Some customs forms and insurance policies treat new goods differently from household items you have owned and used. Recording it per line means the information is ready whichever form asks for it.

What is the room summary for?

Insurers and shippers sometimes ask for values by room. You add up each room from the main list; the summary then shows any gap between the room totals and the list total, which should be zero.

Can I use it for boxes rather than single items?

Yes. Give each box a line, describe its contents, set quantity to one and enter the value of the whole box. Valuable single items are better on lines of their own.