Warehouse Racking Inspection Record

Who this is for

A bay-by-bay record of the racking in a warehouse. Four columns cover the uprights and bracing, the beams and connectors, the footplates and floor fixings and the load notices, and the sheet adds up the faults found on each bay and across the round.

Warehouse and stores managers, health and safety coordinators and anyone running a storage building where pallet racking, cantilever or long-span shelving is used every day.

What this helps you track

• Which aisles and bays were inspected, and which part of each bay is damaged
• Where the damage is, described well enough for a repairer to find it
• Which bays were cleared or taken out of service on the spot
• The total number of faults from this round, to compare with the last

How to use it

1. Label the aisles and bays first, and use the same labels on every round.
2. Work one aisle at a time, marking each element column OK, Damage or not applicable.
3. Write what the damage is and roughly where — which upright, which level, which side.
4. Tick cleared for any bay you empty or take out of service, and say so in the action.
5. In the browser and spreadsheet the fault count per bay and the totals appear as you type.
6. Sign the round, raise the repairs, and keep the sheet with your warehouse records.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser
• Excel / Google Sheets workbook

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The workbook uses plain formulas only — SUM, IF, COUNTIF and the like — so it opens in Excel, LibreOffice and Google Sheets without anything breaking, and every calculated cell is grey so you can see which figures it worked out.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

Does the sheet tell me when damage is serious enough to unload a bay?

No. Judging damage against the racking manufacturer's limits, and any scheme your site belongs to, is a job for whoever is trained to do it. The sheet records what was seen and what was decided.

Is this only for pallet racking?

No. The four element columns fit cantilever racking, long-span shelving and mezzanine edge protection as well. Use the location column to say which run you mean.

Should damaged bays get their own follow-up sheet?

Many sites raise a separate defect or work order for each repair and write its number in the action column. That keeps the round readable and the repair trail complete.

How is this different from a stock count?

Completely. A stocktake counts what is on the racking; this records the condition of the racking itself. They are usually done by different people at different times.