Home Contents Inventory Printable

Who this is for

The inventory you can finish in an afternoon. Walk each room with the sheet on a clipboard and a phone in your other hand, write one line per item or shelf, put a rough value against it and tick when you have taken the photograph.

Anyone who has been meaning to make a contents list and never has — new tenants, people about to move, and households that want something on paper before a policy renews.

What this helps you track

• What is in each room, in the order you walked it
• A rough value per line and a total at the end
• Which items have been photographed, so the pictures match the list
• The condition of each item at the date of the walk, which matters for a tenancy

How to use it

1. Write the address, the date and who is doing the walk at the top.
2. Start at the front door and take the rooms in order. Write the room once, then a line for each item or group.
3. Give each line a quantity, a condition and a rough value. Rough is fine — this is the quick version.
4. Photograph as you go and tick the photo column so you know which lines still need one.
5. Total the value column at the foot of the last page.
6. Keep the pages with the photos, and move the important lines to the inventory spreadsheet when you have time.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The online version keeps what you enter in your own browser and builds the completed PDF on your device.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

How rough can the values be?

As rough as you like, as long as you can say afterwards how you arrived at them. The point of this sheet is coverage — every room, every shelf — not precision. Put the precise figures on the spreadsheet version later.

What counts as one line?

Whatever you would describe in one breath: 'sofa, three-seater', 'books, four shelves', 'kitchen knives and boards'. Give anything valuable or serial-numbered a line of its own.

Why is there a condition column?

For tenants and landlords a contents list is also a condition record. Noting 'worn' or 'chipped' on the day you moved in is the record that decides a deposit.

Can I use it for the garage and the loft too?

Yes. Give them their own rows or their own page. Those are the places where people most often forget what they own.