Shed Inventory Sheet

Who this is for

Where everything in the shed actually is. A zone key names the places — a shelf, a hook rail, the corner behind the door — and the list puts each item in one, with its condition and a column for anything lent out or gone missing.

Anyone who shares a shed, garage or outbuilding with other people, lends tools, or has bought a second of something because the first could not be found.

What this helps you track

• Which zone or shelf each item belongs in, so it can be found and put back
• How many of each you have, for the things that come in sets or multiples
• What condition it is in, and what needs mending or replacing before it is needed
• What has been lent out and to whom, and what is simply missing

How to use it

1. Give each shelf, rail, box or corner a short zone label and describe it in the zone key — the labels can go on the shelves too.
2. Go round the shed once and list every item with its zone and quantity. Sets count as one line with a quantity.
3. Mark the condition, and use the lent or missing column for anything not where it should be.
4. Pin the sheet inside the door. Anyone borrowing something writes their name in the column and crosses it out when it comes back.
5. Redo it once a year, or when the shed is cleared out; the browser version keeps the last one in your own browser to start from.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The online version keeps what you enter in your own browser and builds the completed PDF on your device.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

Why no values?

Because this sheet is for finding things, not insuring them. A valued list with serial numbers is a different job and a different sheet — the tool inventory spreadsheet on this site does that.

How many zones should I use?

As many as the shed has distinct places to put things, and no more. The printed key has room for six; the browser version lets you add more.

Can it cover a garage or an allotment shed?

Yes, any outbuilding. Put its name at the top and keep one sheet per building; the point is that each sheet matches what is on the shelves in front of you.

What about consumables like string, compost and fuel?

List them with a quantity and use the condition column loosely — 'nearly out' says what you need. Some people keep a separate line at the foot for things to buy.