Fitness Class Booking Tracker

Who this is for

Get your money's worth from a class pass. Record every studio, gym or online class you book, tick whether you went, and the tracker shows your attendance, the credits you have left and what each class you attended actually cost.

People on class packs, credit plans, monthly memberships or pay-per-class who want to know whether they are using what they pay for.

What this helps you track

• Every class booked, with the date, time and instructor
• Which classes you attended and which you cancelled or missed
• Your attendance as a percentage of classes booked
• Credits used and credits left against your own plan
• Total spent and the cost per class attended

How to use it

1. Fill the header with the venue, your plan, the credits or classes it includes and the period.
2. Add a row each time you book, with the date, class, instructor and start time.
3. Tick booked, then tick attended afterwards, or tick cancelled or no-show if you did not go.
4. Write the credits the class used or what you paid for it, whichever your plan works on.
5. Credits left, attendance and cost per class are worked out in the browser and the workbook.
6. Check the summary before your plan renews and decide whether it still suits you.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser
• Excel / Google Sheets workbook

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The workbook uses plain formulas only — SUM, IF, COUNTIF and the like — so it opens in Excel, LibreOffice and Google Sheets without anything breaking, and every calculated cell is grey so you can see which figures it worked out.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

My plan is a flat monthly fee. What goes in the cost column?

Enter the monthly fee once, on the first row of the month, and leave the other rows blank. The cost per attended class then divides the month's fee by the classes you went to.

Do late cancellations use a credit?

That depends on your venue's own rules. Tick cancelled and write any credit or fee they charged in that row, so the totals match what the venue says you have used.

Why tick booked as well as attended?

Attendance is measured against classes booked. Drop-in classes you did not book ahead can still be ticked as booked so they count, which keeps the percentage fair.

Can I track more than one studio?

Write the studio in the class column, for example Spin at Northgate, or keep one sheet per venue so each plan's credits are counted separately.