Home Gym Equipment Inventory

Who this is for

Everything in the home gym, written down. List each piece of kit with what it cost, where it lives and its condition, for an insurance claim, a house move or just knowing what you have spent.

Anyone with weights, a bench, a bike trainer or a rack in a garage, spare room or shed, and people slowly building up a home gym piece by piece.

What this helps you track

• Every item with its brand or model, quantity and serial number
• When each item was bought and what you paid
• Where each item is kept and what condition it is in
• The total spent, with a subtotal for each room or location
• A wish list of items you want, with estimated costs and a total

How to use it

1. Write your name, the address, the main room or location and the date of the inventory.
2. Go round the space and list each item with its brand or model and how many you have.
3. Add the purchase date and price from receipts or order emails, and the serial number where there is one.
4. Line totals and the overall spend are worked out in the browser and the workbook.
5. Fill the location subtotals from the list, then add anything you plan to buy to the wish list.
6. Photograph the larger items and keep the photos with this sheet for insurance.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser
• Excel / Google Sheets workbook

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The workbook uses plain formulas only — SUM, IF, COUNTIF and the like — so it opens in Excel, LibreOffice and Google Sheets without anything breaking, and every calculated cell is grey so you can see which figures it worked out.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

Is this enough for an insurance claim?

It is a useful record, but what an insurer accepts varies. Keep receipts and photographs with it, and check your own policy for how it treats sports equipment and items kept in a garage or shed.

How do I list a set of weights?

Either one row per pair with the quantity, or one row for the whole set with the total price. Pick whichever matches your receipts, so the price column adds up to what you actually spent.

What goes in the location subtotals?

Add up the line totals for each place you keep kit, such as garage, spare room or shed. It shows where the value sits, which helps if only part of the house is covered or affected.

Should I record second-hand kit?

Yes, with the price you paid and the date you bought it. Note in the condition column that it was bought used, so its value is judged on that basis.