Pet Boarding and Kennel Record

Who this is for

The sheet a kennel or cattery keeps for one animal for one stay. It holds the owner's contact numbers and vet consent, the feeding and medication instructions exactly as the owner gave them, a line a day for what was fed, given and noticed, and the charges for the stay adding themselves up.

Boarding kennels, catteries, home boarders and small daycare businesses, and owners filling in the instruction half before they drop the animal off.

What this helps you track

• Who to ring, and who to ring if they cannot be reached
• The vet the owner uses and what they have consented to
• Feeding and medication exactly as the owner instructed, with what was supplied
• A dated line for every day of the stay, initialled by whoever did it
• What the stay comes to at your own rates

How to use it

1. Fill in the animal, the owner and the dates of the stay, and write the pen, run or room it is in.
2. Take the owner's contact numbers and a second contact, and record the vet practice and what the owner has agreed to in writing.
3. Write the feeding and medication instructions in the owner's words, and tick what they supplied with the animal.
4. Fill a line each day: feeds, medication given, time out, what the animal ate and how it was, initialled by the member of staff.
5. Enter your own charges at the foot — nights, extras and rates are yours; the amounts and the total work themselves out on screen and in the workbook.
6. Give the owner a copy at collection and keep yours with the booking.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser
• Excel / Google Sheets workbook

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The workbook uses plain formulas only — SUM, IF, COUNTIF and the like — so it opens in Excel, LibreOffice and Google Sheets without anything breaking, and every calculated cell is grey so you can see which figures it worked out.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

Does the sheet say how often to feed or exercise an animal?

No. Everything in the instruction table comes from the owner, and any medication is given as supplied and labelled. No amounts, frequencies or doses appear anywhere on the sheet.

Is the vet consent line enough to treat an animal?

It is a record of what the owner told you, not a legal consent form. What a boarding business needs by way of consent, insurance and licensing differs by country and sometimes by council — check the rules where you are.

What if the owner cannot be reached?

That is why there is a second contact and a line for what the owner agreed should happen in an emergency. Fill both in at booking, not on the day.

Can one sheet cover two animals from the same household?

Use one per animal even when they share a pen, so medication and daily notes cannot be attached to the wrong dog or cat. Note on each that they board together.

Do the charges include tax?

Only if your rate does. The sheet multiplies whatever you enter and totals it; how you handle tax is yours.