Pet Microchip and Identification Record

Who this is for

Where a pet's identification actually lives. The chip number, the date it was implanted and who by go at the top; the first table lists every identifier the animal carries, and the second is a dated log of registration changes, which is the part that goes stale the moment somebody moves house.

Anyone whose pet is chipped, tagged or tattooed, owners who have moved or changed phone number, and new owners taking on an animal who need to know whose name the chip is in.

What this helps you track

• The chip number written somewhere other than a database you cannot log into
• Which database the chip is registered with, and the account reference
• Tags, tattoos, passports and pedigree numbers in one list
• Every change of address, phone or keeper, with the confirmation you were given
• What still needs updating after a move

How to use it

1. Copy the microchip number from the implanting paperwork or the vet record, digit for digit, and check it against a scan if you can.
2. Write the implant date, who implanted it and which database holds the registration.
3. List every other identifier in the first table — collar tag wording, tattoo, passport or pedigree number — and say where the paperwork is kept.
4. Each time you change address, phone number or keeper, add a dated line to the second table with the confirmation reference the database gave you.
5. Work down the checklist after a move so nothing is left pointing at the old number.
6. Keep a copy away from the house — in your browser, in a folder, or with the animal's other paperwork.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The online version keeps what you enter in your own browser and builds the completed PDF on your device.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

Do I have to register a microchip, and with whom?

Requirements differ by country and sometimes by region, so this sheet does not state any. Ask your vet or the implanter which database your chip is on and what the local rules are.

What if I do not know my pet's chip number?

Any vet practice or rescue can scan the animal and read it out. Write it down the same day — a chip that nobody can quote is far less useful when the animal is found.

My details changed but I cannot remember whether I updated the database.

That is exactly what the update log is for. Record each change with the date and the reference you were given, so the answer is on the sheet instead of in your memory.

The chip is registered in the previous owner's name. What now?

Contact the database on the paperwork and ask what they need to transfer the keeper details. Log the request and the outcome so you have a dated trail.

Can I put two animals on one sheet?

One per animal. The whole point is a single unambiguous number against a single description.