Breeder Litter and Buyer Record

Who this is for

One litter from the mating to the last puppy leaving. The middle table is a line per puppy with the collar colour, the markings, the weights you take and the chip number; the lower table records who each one went to and what is still owed.

Breeders of a litter of any species who want one sheet instead of a notebook, and anyone handing a litter's paperwork to a co-owner, a stud owner or a new keeper.

What this helps you track

• The dam, the sire and their registration or identification numbers in one place
• Each puppy identified by collar colour and markings from the first day
• Birth weight and later weights, as you take them, per puppy
• Microchip numbers against the right puppy before they leave
• Who each puppy went to, with deposit paid, balance due and the date they left

How to use it

1. Fill in the dam, the sire, the mating date and the whelping date as they happen — every date on this sheet is one you enter.
2. Give each puppy a line as it arrives: time born, sex, collar colour, markings and the birth weight from your own scales.
3. Weigh on whatever days you and your vet decide and write the later weights in the columns provided.
4. Add the microchip number against the puppy when it is chipped, and the vet or practice that did it.
5. Fill in the buyer table as puppies are reserved: name, phone, deposit taken, the agreed price and the date they collected.
6. The balance column, the totals and the summary figures work themselves out on screen and in the workbook.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser
• Excel / Google Sheets workbook

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The workbook uses plain formulas only — SUM, IF, COUNTIF and the like — so it opens in Excel, LibreOffice and Google Sheets without anything breaking, and every calculated cell is grey so you can see which figures it worked out.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

Does the sheet say when puppies should be weighed, chipped or leave?

No. Those depend on the species, your vet and the rules where you are, which differ by country and change. Every date on the sheet is one you write in.

What weights should I expect?

None are suggested. The weight columns are for the figures from your own scales, and any concern about them belongs with your vet on the day, not with a table.

How is the balance worked out?

Agreed price minus deposit taken. It is a plain subtraction across the row; nothing about it is a judgement on what should be charged.

Can I use it for a litter that is not dogs?

Yes. The columns say puppy because most litters recorded this way are, but nothing in them is dog-specific — write kittens, kits or pups as you please.

Is this a pedigree or registration document?

No. Registration papers come from whichever body you register with. This is the breeder's own working record of the litter and where it went.