Private Well Water Test Log
See how a private supply changes over years rather than judging it from one test, and keep the maintenance record alongside the results.
HS-05 2 pages
Water and pools · WP-08
Borehole and Private Supply Log
A free printable borehole record sheet — meter reading, pump hours, pressure, tank level and treatment status each check, plus lamp and cartridge changes.
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2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
See what a private water supply is actually doing between samples, so a rising meter, a falling pressure or a lamp past its change date is caught from the log rather than from a dry tap.
Who it is for
Households, farms and small sites on a borehole, well or spring supply, and anyone who looks after one on someone else's behalf.
How to use it
- Fill in the source, pump, treatment and tank once at the top.
- Take a meter reading each time you check, and work out the volume used since the last row.
- Write the pressure gauge and tank level down as read, and tick that the treatment is running.
- Log every filter cartridge, UV lamp or dosing refill in the top table, with the next change date from your supplier.
- Keep sample results on the Well Water Test Log, not here.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: A borehole, well or spring supply as a working system — what the meter and the pump are doing, how full the tank is, and whether the treatment is running — one row per check.
The supply, not the sample. Sample results belong on the Well Water Test Log. This sheet is the supply itself — volume drawn, pump, pressure, tank and treatment — because a run of meter readings shows a leak or a failing pump long before a test would.
Write-on lines: Supply / property · Source ref · Pump make & model · Tank capacity · Treatment fitted
Consumables and lamp changes — one row each time something is replaced
Table, 3 rows: Date · Item replaced · Part / lamp ref · Hours or reading at change · Next due (supplier's figure) · By
Supply log — runs on to the back
Table, 28 rows: Date · Meter reading · Used since last · Pump hours · Pressure gauge · Tank level · Treatment running · Taste / odour / colour · Initials
Questions
Why is there no UV lamp life or filter change interval on the sheet?
Because it depends on the lamp, the cartridge and your water, and only the supplier's own data gives the right figure. The consumables table has a column for the next change date so you write that in from their guidance.
What is the difference from the Well Water Test Log?
That sheet records what a sample showed. This one records the supply as a system — how much it draws, how the pump and pressure behave, and whether the treatment is working — which is what fails first and what a test only confirms later.
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