Vehicle Service Record
Keep a service history in your own hands, so it survives changing garages and is there when you sell.
VE-01 1 page
Vehicles · VE-22
MOT Advisory and Minor Defect Follow-Up Log
A free printable MOT advisory log: each advisory and minor defect from the result, with quote, priority, who fixed it, cost and mileage, and a pre-test review.
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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Turn the advisories on a test result into a list that gets dealt with, not forgotten. The review before the next test shows what is still open while there is time to book it in.
Who it is for
Car, van and motorcycle owners, and anyone looking after a family or small business vehicle.
How to use it
- Fill in the test details from the result.
- Copy each advisory and minor defect word for word, one per line.
- Mark each M for minor or A for advisory, get a quote, give it your own priority from 1 to 3, and record who fixed it, when, the cost and the mileage.
- Set a review date ahead of the next test and see what is still open.
- Keep the sheet with the vehicle's service record.
What is on the sheet
One page, top to bottom:
Printed under the title: Every advisory and minor defect from one test result, copied word for word, then followed up: the quote, how soon you want it done, who fixed it, what it cost and the mileage, before the next test comes round.
Word for word from the result. Copy each item exactly as the result words it, so whoever quotes knows what the tester saw. This sheet does not decide what is urgent: ask a garage you trust. Anything listed as dangerous or major is not for this sheet; follow what the result and the tester told you about it.
Write-on lines: Vehicle and registration · Test date · Test centre · Mileage at test · Test number · Result · Valid until · Next test booked for
Items on the result — type: M minor, A advisory; your priority: 1 now, 2 soon, 3 keep an eye on it
Table, 7 rows: Item · Type · Quote · Priority · Fixed on · By · Cost · Mileage · Invoice
Before the next test — pick a date far enough ahead to get work booked in
Write-on lines: Review on · Items still open · Booked in for · Reviewed by
Ruled lines: Notes: second opinions, parts ordered, anything the tester mentioned
Questions
Which advisories should be fixed first?
That depends on the item, the vehicle and how it is used, so the sheet does not rank them for you. Ask a garage you trust, then write your own priority in the column.
What about dangerous or major defects?
They are not for this sheet. Follow what the test result and the tester told you about them; this log is for the minor defects and advisories that are easy to forget once the vehicle has passed.
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