Travel Document and Insurance Record
Have the numbers to hand when a document is lost or a claim starts, instead of trying to remember a passport number from a photograph you cannot open.
TT-05 1 page
Vehicles · VE-21
Driving Abroad Vehicle Checklist
A free printable driving abroad checklist: documents carried, the vehicle prepared, each country's kit as checked on an official source, and emergency numbers.
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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Leave with the documents, vehicle and each country's kit sorted, checked on official sources. Each country gets its own line, with where and when you checked it.
Who it is for
Drivers taking their own, a hired or a company car, van or motorhome abroad.
How to use it
- Fill in the vehicle, dates, drivers and the countries on the route in order.
- Work through the documents and vehicle checks in the weeks before you go.
- For each country, check the kit and rules on an official source and write down where and when.
- Buy, pack and tick each item, and order any emission sticker in good time.
- Fill in the emergency numbers and keep the sheet in the vehicle.
What is on the sheet
One page, top to bottom:
Printed under the title: One vehicle, one trip: documents, vehicle preparation and each country's kit as checked on an official source.
Checked by you, country by country. What each country asks drivers to carry, display or buy differs and changes, so no country list is printed. Check each one on an official source shortly before you go, note where and when, and confirm your insurance covers every country on the route.
Write-on lines: Vehicle and registration · Leaving · Back · Drivers · Route: countries in order · Crossing booked
Documents and vehicle — left: carried in the vehicle; right: done before leaving
- Driving licence for every driver, in date
- Any extra permit a country on the route asks for
- Vehicle registration document, the original
- Insurance confirmed for every country on the route
- Authority letter if hired, leased or a company vehicle
- Breakdown cover that works abroad, and its number
- Passports, travel insurance and health cover
- Country identifier shown where the route needs one
- Headlamps adjusted or beam deflectors fitted
- Tyres, tread and pressures checked for the load
- Spare wheel or repair kit, jack and wheel brace
- Fluids, bulbs and wipers checked
- Tolls, vignettes or road charges bought or registered
- Winter equipment, if the route or season needs it
Country by country — one line per country on the route
Table, 4 rows: Country · Kit and rules · Source · Checked · Bought · Packed · Sticker · Ordered
Write-on lines: Emergency number(s) · Breakdown: phone and ref · Insurer: phone and policy · Hire company phone
Questions
Why is there no list of what each country requires?
Because the rules differ between countries and change, and a printed list would be out of date for someone. The sheet asks you to check each country yourself on an official source and write down where and when, which is the part that keeps you right.
Does it work for a hired or company vehicle?
Yes. The documents list includes an authority letter for a hired, leased or company vehicle, and the bottom row has room for the hire or lease company's number.
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