Car Personal Data Wipe Checklist
Hand the car over without your phone, your addresses or your apps still linked to it. A factory reset alone can leave some of them behind.
VB-16 1 page
Vehicle buying and selling · VB-17
Lease Car Return Condition Check
A free printable lease car return checklist: your own area-by-area walk round against the lessor's standard, repairs, kit going back and the sign-off.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Find the marks a collection inspection will find while there is time to act on each one. Every mark is measured against your own lessor's guide.
Who it is for
Anyone handing back a leased or contract-hire car or van, and fleet managers returning vehicles at the end of a term.
How to use it
- Get your lessor's return standard and write down which guide and version you are using.
- A few weeks before collection, walk round the car in good light, area by area, and photograph every mark with a coin or ruler beside it.
- Mark each one in, out of or unsure against the standard, get quotes for the ones that are out, and date any repair.
- Pack the kit on page two, then walk round with the collector and both sign.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: Your own walk round a leased car in the weeks before it goes back: each mark found and how it measures against your lessor's return standard, what you had repaired, the kit going back with it, and the collection walk-round.
Your lessor's standard, not ours. Return standards differ between lessors and agreements. Judge each mark against your own lessor's guide rather than a general rule, and note which guide you used. Photograph each mark in good light with a coin or a ruler beside it.
Write-on lines: Make and model · Registration · Agreement ref. · Lessor · Collection date · Standard used (guide and version) · Odometer · Checked on
Area by area — a dash where nothing was found
Also printed: Area · Mark found · Size or detail · Photo · In standard? · Quote · Repaired · scratch, dent, chip, scuff · length, depth · ref. · Y / N / unsure · date · FRONT · Front bumper and grille · Bonnet · Windscreen · Headlights and fog lights · LEFT SIDE · Left front wing · Left doors and sill · Left rear wing · Left door mirror · REAR · Rear bumper · Tailgate or boot lid · Rear lights and rear glass
Page 2
Also printed: Area · Mark found · Size or detail · Photo · In standard? · Quote · Repaired · scratch, dent, chip, scuff · length, depth · ref. · Y / N / unsure · date · RIGHT SIDE · Right rear wing · Right doors and sill · Right front wing · Right door mirror · ROOF, WHEELS AND TYRES · Roof and roof rails · Wheels and trims · each corner · Tyres: tread and sidewalls · INSIDE · Seats and upholstery · Carpets, mats and trim · Headlining and dashboard · Boot or load area
Going back with the car — tick when packed or done
- All keys and key cards (how many: ____ )
- Service record or digital history printout
- Handbook and wallet
- Charging cables, if electric
- Locking wheel nut key
- Parcel shelf, tonneau or load cover
- Spare wheel or tyre repair kit, jack
- Private plate removed, original plates on
- Personal data wiped, apps unlinked
- Personal belongings removed
Collection walk-round — done together, before the car leaves
Write-on lines: Marks agreed at collection · Marks not agreed · Driver signature · Print name · Date · Collector signature · Print name · Company
Questions
What counts as fair wear and tear?
That depends on your lessor and your agreement, so the sheet does not print a size or a rule. Judge each mark against the guide your lessor uses and note it as in, out or unsure.
Should I repair everything before it goes back?
Not necessarily. Compare the repair quote with what the lessor's guide says it would charge, and decide mark by mark. The quote column is there so that choice is made on figures.
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