Part Exchange and Valuation Comparison
Tell the highest offer and the best offer apart by writing down what each one actually includes, not just the number quoted.
VB-05 1 page
Vehicle buying and selling · VB-12
Trade-In Appraisal Sheet
A free printable trade in appraisal form — panel-by-panel bodywork, tyres, glass, interior, mechanical and paperwork checks, then the figure offered.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Give every part-exchange the same walk-round and leave a record on file that shows how the offer was arrived at, whoever did the appraisal.
Who it is for
Sales staff and appraisers at car dealers, and independent traders who take vehicles in part-exchange.
How to use it
- Fill in the customer, vehicle and odometer, and count the keys before anything else.
- Walk the bodywork one panel per row, writing what you found and what it would take to put right.
- Cost each repair at your own workshop's rates, then total it.
- Write in the guide figure from your business's valuation source, the offer made and how long it stands.
- Keep the sheet with the deal file so the offer can be explained later.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: A dealer's walk-round of a customer's part-exchange — panel by panel, then tyres, mechanicals and paperwork — ending in the reconditioning estimate and the figure offered.
Your valuation source, your rates. No guide prices, condition grades or reconditioning rates are printed here. Write in the figure from whichever valuation source your business uses, your own workshop's cost for each repair, and the offer you made. The sheet is the record that supports the number, for the file and for the customer.
Write-on lines: Customer · Vehicle · Registration / plate · VIN · Odometer · Keys · Service book? · Appraised by / date
Bodywork — one row per panel; mark stone chips, dents, scratches, mismatch
Table, 12 rows: Panel · Condition · Damage found · Repair needed · Your cost
Page 2
Tyres, glass and interior
Table, 5 rows: Item · Found · Action · Your cost
Mechanical, warning lights and paperwork
- Started and warning lights watched
- Driven, or reason it was not
- Fluid levels and leaks looked at
- Service history checked and gaps noted
- Test certificate and expiry seen
- Finance outstanding? (customer asked)
- Locking wheel nut and spare present
- Accessories and extras listed
Appraisal summary
Write-on lines: Guide figure · Valuation source · Total reconditioning · Offer made · Valid until
Ruled lines: Notes — what the customer was told, and anything to check before the deal is done
Questions
Why are there no condition grades or reconditioning costs printed?
Because every business uses its own valuation source, its own grading and its own workshop rates. The sheet leaves the figures to you and records where they came from.
Is this the customer's copy?
It can be. Showing the customer the panel-by-panel list is often the easiest way to explain the gap between the guide figure and the offer.
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