Vehicle Advert Details Worksheet
Answer every question a buyer asks once, on paper, instead of going back out to the car each time the phone rings.
VB-04 2 pages
Vehicle buying and selling · VB-05
Part Exchange and Valuation Comparison
A free printable part exchange comparison sheet — offers for the same vehicle from several buyers, with the fees, conditions and collection terms each one comes with.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Tell the highest offer and the best offer apart by writing down what each one actually includes, not just the number quoted.
Who it is for
Anyone selling or trading in a vehicle and collecting more than one offer for it.
How to use it
- Write the vehicle and the odometer reading once, so every offer is for the same thing.
- Log each offer with the date, who made it and how long it stands.
- Record whether it is firm or subject to an inspection.
- Note fees, finance settlement, when payment lands and who moves the vehicle.
- Compare the second table, not the first, before you accept.
What is on the sheet
One page, top to bottom:
Printed under the title: Offers for the same vehicle from several buyers, written down side by side with what each one actually includes, so the highest number and the best deal can be told apart.
The number is not the whole offer. Offers are rarely like for like. One may be a firm price, another subject to an inspection; one may collect, another may want the vehicle driven to them; a part-exchange figure only means something next to the price of the car you are buying. Record the conditions, not just the number.
Write-on lines: Vehicle offered · Registration / plate · Odometer at time of offers
Offers received
Table, 5 rows: Date · Who made it · Type · Offer · Firm or subject to · Valid until · Collection
What each offer includes — the conditions that change what it is worth
Table, 4 rows: Who made it · Admin or fees · Settles finance? · Paid when · Notes on the offer
Questions
Why are there no guide values on this sheet?
Because a value depends on the model, the condition, the season and the market where you are, and any figure printed here would be wrong for most readers. The offers you actually receive are the only valuation this sheet holds.
Why record the conditions separately?
Because a firm price that collects and pays the same day is often worth more than a higher one subject to inspection, with an admin fee and payment a week later. Side by side, that is obvious; on the phone it is not.
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