Vehicle Sale and Handover Record
Leave both sides holding the same written account of a private sale, including the odometer reading and exactly what changed hands.
VB-03 1 page
Vehicle buying and selling · VB-16
Car Personal Data Wipe Checklist
A free printable car data wipe checklist: apps and subscriptions ended or passed on, phones, addresses and codes cleared from the car, and the reset done and dated.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Hand the car over without your phone, your addresses or your apps still linked to it. A factory reset alone can leave some of them behind.
Who it is for
Anyone selling, part-exchanging, returning or scrapping a car with a touchscreen, a maker's app or connected services.
How to use it
- List every app, account and subscription linked to the car, and cancel, transfer or remove each one through the account itself.
- Work through the in-car list with the car on, ticking each item as it is removed.
- Do the factory reset the way the handbook says, then look through the screens again.
- Count the keys handed over, revoke any phone keys and sign the sheet on the day.
What is on the sheet
One page, top to bottom:
Printed under the title: Before a car is sold, part-exchanged, handed back at the end of a lease or written off: the accounts and subscriptions to end or pass on, the personal data held in the car itself, and the reset, each ticked and dated.
Reset, then look again. A factory reset may not clear everything, and the menus differ from car to car. Follow the handbook's own method, then go back through the screens to see what is left, and cancel or transfer services through the account itself, not only from the car.
Write-on lines: Make and model · Registration · Going to (buyer, dealer, lessor) · Handover date
Accounts, apps and subscriptions — maker's app, connected services, sat nav, data plan, charging, tolls, parking
Table, 4 rows: Service or account · What was done · Date · Reference
In the car — tick when removed, or N/A where it does not apply
- Every paired phone deleted from the car
- Contacts, call history and messages
- Saved, recent and favourite destinations
- Home and work addresses
- Garage door or gate opener codes
- Wi-Fi hotspot name and password
- Driver profiles and seat memories
- App logins on the screen
- Stored music, photos and USB sticks
- Dashcam memory card, toll tag, permits
Reset and handover
Write-on lines: Factory reset done on · Method used (handbook page) · Checked after the reset: anything left? · Keys and key cards handed over · Phone keys revoked? Y / N · Signed · Date
Questions
Is a factory reset not enough?
Often not on its own. Connected services, maker's apps and phone keys live in accounts outside the car, and some cars keep data after a reset. That is why the sheet covers the accounts first and a second look after the reset.
Should I keep this sheet after the sale?
Yes. If a charge, a toll or an app notification turns up later, the dated references show when each service was ended or transferred.
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