Ladder and Access Equipment Check
Keep a numbered register of every ladder, step and tower on site and a dated grid showing when each one was last looked over.
WT-03 2 pages
Safety checks · SC-07
Ladder and Stepladder Inspection Record
A free printable ladder inspection record — a short register giving each ladder an ID, then a row per inspection for feet, stiles, rungs, locks, label, defects and the outcome.
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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Make it clear what happened to a ladder after somebody looked at it, so a damaged one is recorded as withdrawn rather than quietly put back on the rack.
Who it is for
Workshops, builders, window cleaners, caretakers, farms and anyone keeping more than one ladder in shared use.
How to use it
- Number each ladder in the register and mark the same ID on the ladder itself.
- Record each inspection against that ID with the date and who did it.
- Mark each part looked at, and describe any defect in plain words.
- Always complete the outcome column — left in use, repaired, or withdrawn.
- Take a withdrawn ladder out of the rack the moment you write it down.
What is on the sheet
One page, top to bottom:
Printed under the title: Each ladder identified once, then a record of every look-over: what was found, and what happened to the ladder as a result.
Record the outcome, not just the look. A ladder looked at and left in use is a different record from one taken out of use, and writing that down is what stops a damaged ladder going back on the rack.
Write-on lines: Site / department · Register kept by · Started
Ladder register — fill in once for each ladder, and give it an ID
Table, 4 rows: ID · Type · Make / model · Height or sections · Kept where · In service from
Inspection record
Table, 5 rows: Date · ID · Feet · Stiles · Rungs · Locks & stays · Label legible · Defects found · Outcome · By
Questions
How is this different from the ladder and access equipment check?
That sheet is a register with a grid for ticking a repeat check. This one is built around a single inspection in detail: what was found on each part, and what then happened to the ladder.
Who can carry out the inspection?
That depends on the rules where you are and on your own arrangements. The sheet records who did it by name, which is the part that matters when somebody looks back at it later.
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