Landlord Property Record
Keep the front page of a property file, so somebody taking it over tomorrow would know what they had.
RP-15 3 pages
Rental property · RP-17
Tenancy Dates and Renewals Record
A free printable record of the dates in a tenancy — term end, rent review, and every recurring check with the interval you apply.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Stop the dates that matter arriving unannounced, by writing them down in one place with the interval you have decided on.
Who it is for
Landlords and agents managing tenancies and the checks that go with them.
How to use it
- Record the tenancy dates at the top when the tenancy starts.
- List each recurring check and write in the interval that applies where your property is.
- Work out the next due date and write it in.
- Note who arranges each one — you, the agent or the tenant.
- Look at the sheet monthly. Nothing here can remind you.
What is on the sheet
One page, top to bottom:
Printed under the title: The dates in a tenancy that arrive whether or not anyone remembered them.
The dates are yours to enter. No notice periods, deadlines or required intervals are printed on this sheet. They differ by country and often by region, and getting one wrong from a printed template is worse than having no template. Establish yours locally and write them in. This is a record sheet, not a legal document and not legal advice. What a tenancy requires — notice periods, deposit protection, the certificates that must be held and how long records must be kept — depends entirely on where the property is. Establish those locally and keep this alongside them.
Write-on lines: Property · Tenant · Reference
The tenancy
Write-on lines: Started · Fixed term ends · Rent review due · Renewal discussed on
What falls due, and when
Table, 6 rows: What · Last done · Interval you apply · Next due · Who arranges it · Done
Ruled lines: Notes and correspondence
Questions
Is this a legal document?
No, and it is not legal advice. It is a record sheet. What a tenancy legally requires — notice periods, how a deposit must be held, which certificates must be in place and how long records must be kept — depends entirely on where the property is, and it changes. Nothing of that kind is printed here. Establish what applies to you locally and keep this alongside it.
Why are no intervals printed on it?
Because getting one wrong from a printed template is worse than having no template. Required intervals for safety checks and notice differ by country and often by region, and they change. Yours go in the column provided.
Related sheets
Maintenance Request Log
Record the date something was reported as well as the date it was fixed, which is the pair of dates that actually matters.
RP-13 1 page
Move-In Condition Report
Establish what the property was like on day one, in a document both sides signed, so the end of the tenancy is not an argument from memory.
RP-10 1 page
Also in the resources library
The same subject, with a version you can fill in on screen.
Landlord Annual Compliance Planner
What was last done, and when, for every recurring check.
RL-70 Planner PDF Excel Online
Tenancy Summary and Key Dates Sheet
The property, the tenants and who manages the tenancy, in one place.
RL-465 Form PDF Excel Online
