Tenancy Dates and Renewals Record

What this sheet is for

Stop the dates that matter arriving unannounced, by writing them down in one place with the interval you have decided on.

Who it is for

Landlords and agents managing tenancies and the checks that go with them.

How to use it

1. Record the tenancy dates at the top when the tenancy starts.
2. List each recurring check and write in the interval that applies where your property is.
3. Work out the next due date and write it in.
4. Note who arranges each one — you, the agent or the tenant.
5. Look at the sheet monthly. Nothing here can remind you.

What is on the sheet

The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.

Questions

Is this a legal document?

No, and it is not legal advice. It is a record sheet. What a tenancy legally requires — notice periods, how a deposit must be held, which certificates must be in place and how long records must be kept — depends entirely on where the property is, and it changes. Nothing of that kind is printed here. Establish what applies to you locally and keep this alongside it.

Why are no intervals printed on it?

Because getting one wrong from a printed template is worse than having no template. Required intervals for safety checks and notice differ by country and often by region, and they change. Yours go in the column provided.