Collection Inventory and Valuation Record
Itemise a collection properly, so that identification, acquisition and any valuation exist somewhere other than in your head.
CV-01 1 page
Craft and making · CM-05
LEGO and Model Set Inventory
A free printable set inventory — set number, name, theme, pieces, whether it is built or boxed, and whether box and instructions survive.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
List sets by number, which is the only thing anyone can actually search on, and record whether the box and instructions are still with them.
Who it is for
Collectors, families with a large collection, and anybody selling, insuring or inheriting one.
How to use it
- Record the set number first; the name is ambiguous and the number is not.
- Say plainly whether it is complete, and note missing parts separately.
- Record whether box and instructions are present — for many sets that is most of it.
- Photograph built display pieces before dismantling them.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Questions
Does this help me value a collection?
No, and it deliberately prints no values. What a set is worth depends on condition, completeness, the box, the instructions and the day. This sheet records what you own and what you paid, which is what a valuer or an insurer will ask for first.
Related sheets
Item Provenance and Documentation Sheet
Record the history of a single item and where its paperwork lives, including the gaps, so the chain is not reconstructed from memory by somebody else later.
CV-02 2 pages
3D Print Log
Record the settings that produced each print, so a good result can be repeated and a failed one diagnosed instead of guessed at.
CM-04 1 page
One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
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