Home Office Equipment Register

Who this is for

What is in the home office and who it belongs to. One line per item with its make, model and serial number, whether you or your employer own it, what it cost or when it was issued, the warranty end and its condition; the days to warranty end count down and the cost totals.

Home and hybrid workers with a desk full of kit from two sources, freelancers claiming for equipment, and anyone who will one day have to hand a laptop back.

What this helps you track

• Every item in the home office, with make, model and serial
• Which items are yours and which are the employer's, counted separately
• What you paid, totalled — for a claim, an insurance schedule or your own accounts
• How many days each warranty has left, worked out from today
• The condition of each item, noted before it is returned or replaced

How to use it

1. Write your name, the address the equipment is at and the date the register was last checked at the top.
2. List each item — monitor, chair, laptop, router — with its make and model and the serial number from the label.
3. Choose whose it is. For your own items enter the date bought and the cost; for the employer's, the date issued and leave the cost blank or enter what they told you.
4. Enter the warranty end date where one exists. The days remaining fill in on screen and in the workbook.
5. Note the condition, and update it when something breaks or is replaced.
6. The total cost and the count of employer-owned items sit in the summary; keep a copy with your insurance documents.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser
• Excel / Google Sheets workbook

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The workbook uses plain formulas only — SUM, IF, COUNTIF and the like — so it opens in Excel, LibreOffice and Google Sheets without anything breaking, and every calculated cell is grey so you can see which figures it worked out.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

Can I claim for home office equipment?

What can be claimed, by an employee or by someone self-employed, depends on the tax rules where you are and on your employer's policy. This register records what you bought and what it cost; who can claim what is a question for the guidance for your country or your accountant.

Why record the employer's equipment?

Because you will be asked to return it, and a list with serial numbers and condition is what settles any question about what was issued and in what state.

Does my home insurance cover it?

Policies differ on equipment used for work and on items belonging to an employer. Check your policy; the register gives you the list to check it against.

How does days to warranty end work on paper?

It does not — it is calculated in the browser and the workbook from today's date. On paper, leave the column blank or write the figure when you check.