Buyer Enquiries and Replies Log

Who this is for

Every enquiry and its answer, numbered. During conveyancing the buyer's solicitor sends questions and the seller replies, often in several rounds. This log keeps each one on a line with its dates and a short summary, so you can see at once which are still open.

Buyers who want to follow what their solicitor has asked and been told, and sellers answering questions who want to keep track of what they have replied.

What this helps you track

• Both solicitors and the property, kept at the top
• Each enquiry by number, date raised and subject
• A short summary of the question and of the reply given
• Whether each reply was satisfactory or needs a follow-up
• How many enquiries are still open

How to use it

1. Write the property and both solicitors' names and references at the top.
2. Give each enquiry a line using the number your solicitor gave it, so the log matches their paperwork.
3. Summarise the question in a few words; keep the full wording in the solicitor's documents.
4. When a reply arrives, write the date and a summary, then mark Y or N in the satisfied column.
5. Record any follow-up question or action, and start a new line if it is raised as a new enquiry.
6. The browser version counts open enquiries and saves in your own browser; on paper, count the lines not yet marked Y.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The online version keeps what you enter in your own browser and builds the completed PDF on your device.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

What are pre-contract enquiries?

Questions the buyer's solicitor raises about the property and the seller's replies to them, before the parties are committed. What is asked and how depends on where you are buying and on the property.

Who decides whether a reply is satisfactory?

Your own judgement and your solicitor's. Mark Y when you and your solicitor are content, N when more is needed. The log records the decision; it does not judge the answer.

Can a seller use this log too?

Yes. Sellers can log the questions passed to them, the date they replied and what they said, which helps when the same point comes back in a later round.

Should I write the full question and answer?

A summary is enough to follow progress. The full wording stays in the documents your solicitor holds, and those are what count if anything is disputed.