Warranty and Receipt Register
Turn a failure into a claim instead of a bill, by knowing what is still covered before you call someone out.
PR-04 1 page
Property records · PR-26
Home Warranty Claim Log
A free printable home warranty claim log: each request with its claim number, visit, service fee, outcome and days open, plus complaints and totals for the term.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep every home warranty claim on one log, from the first call to the repair. Slow visits, repeat refusals and the fees you have paid then show up as a pattern.
Who it is for
Homeowners with a home warranty or service contract on their appliances and systems.
How to use it
- Copy the plan's details and your service fee from the contract, not from memory.
- Write a line as soon as you request service, with the claim number you are given.
- Fill in the visit, fee, outcome and the date it was resolved, then count the days it was open.
- Record any complaint or escalation on page two with its reference.
- At the end of the term, set what you paid against what the plan paid for before you renew.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: One line per request made under a home warranty plan: the claim number, the visit, the service fee paid, the outcome and how many days it stayed open.
Your contract sets the terms. Fees, cover, caps and exclusions differ between plans, so copy yours from the contract. Keep every claim number and note who told you what: a slow or refused claim is easier to raise with a full record.
Write-on lines: Provider · Plan name · Contract no. · Claims phone or website · Term starts · Term ends · Plan cost · Service fee per visit · Caps, if any · Covered items you rely on · Exclusions to watch
Claims
Table, 23 rows: Requested · Item and fault · Claim no. · Visit · Fee paid · Outcome · Resolved · Days · Notes
Page 2
Complaints and escalation
Table, 3 rows: Date · Claim no. · Raised with · Reference · What was asked · Outcome
Write-on lines: Fees paid this term · Plan cost · Repairs the plan paid for (your figure) · Renew?
Questions
Why compare fees paid with repairs covered?
Because a plan's value depends on how often you claim and what it pays for. Totalling the plan cost and service fees against the repairs it actually covered gives you your own figure to judge renewal by, instead of the provider's.
What if a claim is refused?
Ask for the reason and the contract clause in writing, and note who told you and when. If you think the refusal is wrong, use the provider's complaints process first; consumer bodies differ by country, so check the rules where you are.
Related sheets
Appliance and Equipment Register
Collect the numbers you can never find when something breaks: model and serial numbers, install dates, and when the warranty runs out.
PR-03 2 pages
Home Service History Register
Keep one continuous record of everything that has been serviced, repaired or replaced, so the history of the building exists in one place rather than in a drawer of loose invoices.
PR-02 1 page
