Meter Reading Log
Build a running record of readings and the usage between them, so a bill is something you can check rather than something you have to accept.
MB-08 1 page
Moving and buying · MB-07
Utility Change-Over Record
A free printable utility change-over record — final readings, closing balances, new suppliers and account numbers for electricity, gas and water.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Close the old accounts and open the new ones with the readings and balances written down on the day, so a change-over dispute has a sheet of paper behind it.
Who it is for
Anyone moving in or out of a property, including landlords and agents handling a changeover between tenancies.
How to use it
- Take the final readings yourself on the day and photograph each meter face.
- Give the readings to the outgoing supplier the same day, and note when you did.
- Record the closing balance and whether it was a refund or an amount owed.
- Fill in the opening readings and new account numbers as soon as they arrive.
What is on the sheet
One page, top to bottom:
Printed under the title: Closing accounts at the old address and opening them at the new one, with the final readings and the closing balances written down on the day rather than argued about later.
Photograph every meter. The final reading is the whole sheet. Take it yourself, photograph the meter face with the serial number in shot, and give it to the supplier the same day — a photograph settles a disputed bill and a number remembered a fortnight later does not.
Write-on lines: Old address · New address
Also printed: Detail · Electricity · Gas · Water · Broadband / phone · Old supplier · Account number · Final reading · Date read · Closing balance · Refund or amount due · New supplier · New account number · Opening reading · Date switched · Contract or tariff ends
Ruled lines: Other supplies — oil, LPG, media, waste collection
Questions
What if the supplier estimates the final bill anyway?
It happens, and a dated photograph of the meter with the serial number in shot is the thing that gets it corrected. Record the reading here and keep the photograph with the sheet.
Does this work for a rented property?
Yes. The same readings and balances matter at the end of a tenancy, and having them written down at handover is usually what settles who owes what.
Related sheets
Moving House Checklist
Work backwards from the moving date instead of remembering things in the wrong order, and see at a glance what has actually been done rather than what has been worried about.
MB-01 2 pages
New Home Record Sheet
Capture the things you need to know about a new property while you are still paying attention, rather than at two in the morning during a leak.
PR-06 2 pages
Also in the resources library
The same subject, with a version you can fill in on screen.
Final Bills and Account Closure Tracker
Each account at the old address and its number.
MV-532 Tracker PDF Excel Online
Old Home Handback Checklist
Every key and fob, how many and who received them.
MV-531 Checklist PDF Online
Tenancy Meter Reading Record
Which meters serve the property and where each one is.
RL-472 Record PDF Excel Online
Utility and Service Accounts Register
Which supplier provides what, with the account number to quote.
HF-304 Record PDF Excel Online
