Collection Inventory and Valuation Record
Itemise a collection properly, so that identification, acquisition and any valuation exist somewhere other than in your head.
CV-01 1 page
Hobby and craft logbooks · HB-10
Model Railway Layout and Stock Record
A free printable model railway record — the stock listed once with running numbers, maker and cost, then a running record of hours, cleaning and repairs against each item.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know what is on the layout and what each locomotive has actually done, so cleaning and repairs follow the running hours rather than a guess.
Who it is for
Model railway builders and operators in any scale, club layouts, and anyone with more stock than they can keep track of.
How to use it
- List each item once on the stock register, with the running number you operate it under.
- Use that running number on every line of the second page.
- Add running hours as you go, in whatever unit suits — sessions or hours, so long as it is consistent.
- Log cleaning and repairs against the item, with what was done and who did it.
- Keep the register up to date when stock is sold or retired.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: The stock listed once with the numbers you run it under, then a running record of hours, cleaning and repairs against each item on the second page.
Your running hours decide. No cleaning or service interval is printed here. How often a locomotive wants attention depends on the stock, the track and how much it runs — the running hours column is there so the pattern comes out of your own layout.
Write-on lines: Layout · Scale / gauge · Record kept by
Stock register — fill in once per item, then leave it alone
Table, 13 rows: Running no. · Item / class · Maker · Bought · Cost · Notes
Page 2
Running, cleaning and repairs
Table, 21 rows: Date · Item · Running hrs · Cleaned · Work done / repairs · Done by
Questions
How often should a locomotive be cleaned or serviced?
That depends on the stock, the track, the environment and how much it runs, so no interval is printed here. The running hours column is there to let the pattern emerge from your own layout, which is the figure that actually applies.
Why record what each item cost?
For insurance and for sale. A stock list with dates and costs is what a valuation or a claim starts from, and it is much easier to fill in as you buy than to reconstruct later.
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